Warehouse Coordinator

Hargrove and Associates, Inc; Memphis (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

Hargrove and Associates, Inc. is seeking a materials/logistics administrator to manage storage, receipt, and distribution of project materials. You will ensure materials are received and issued by work order numbers, and kept aligned with job plans and databases.

Responsibilities include ordering, tracking long-lead items, audits, and coordinating unloads with the Overhaul teams. Strong attention to detail and proficiency with MS Office and project systems are required.

Qualifications

• High attention to detail with strong proofreading and grammar.
• Proficient in Microsoft Office and project management software.
• Ability to maintain confidentiality and multitask in fast-paced environments.

Responsibilities

• Maintain organized work areas for storage, receipt and distribution of materials.
• Track receipt of long lead materials and reconcile against orders.
• Audit planning database vs orders and provide weekly reports.
• Coordinate unloading and staging of materials by work order number.
• Communicate material requirements and coordinate deliveries to job sites.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Newforma

Deltek Vision

Attention to detail

Communication skills

Time management

Education

High School Diploma or equivalent

Tools

Newforma

Deltek Vision

Job description

JOB SCOPE:

Maintain organized work areas for the storage, receipt and distribution of materials & equipment & ensure materials are received/stored by work order number, are available when required, and issued by work order number using the material request sheet.

Primary responsibilities will include but are not limited to:

ORDERING

Ensure all materials called out in the job plans are properly ordered Perform weekly audits of the planning database vs orders placed to ensure orders are completed and timely

RECEIPTS

Track the receipt of all long lead material Receive all overhaul materials & equipment At one month prior to the overhaul, provide a report of all unreceived material to the Overhaul Manager Support warehouse audits conducted by the Overhaul Manager and Overhaul Contractor Manager throughout the planning process Coordinate unloading of materials or equipment from delivery vehicles Verify that received materials are as ordered in relation to: specifications, quantity ordered vs. shipped, proper identification/markings, and material documentation Address & resolve material discrepancies (shortage, over shipments, non-conformance) with purchasing & or suppliers Identify materials by work order number (requisition number, purchase order number – if required) and stage and/or kit materials in appropriate staging areas Update the planning database to reflect receipt of material as it arrives Frequently audit material received vs. expected delivery dates on the purchase orders to identify any late-to-arrive material Track daily the receipt of all SCR material

DISTRIBUTION

Communicate via radio specific material requirements, and coordinate deliveries to work areas Oversee the distribute of all materials as they are requested for a given job plan/work order Verify all equipment is staged in accordance with the laydown map provided by the Overhaul Contractor Manager Distribute consumables (gaskets, bolting, and tube fittings) to the field as requested Ensure material boxes are only opened as needed, and that all unopened material is properly returned to the suppliers for credit. Provide a list of all material returned, completed with value of expected refund, to the Cost Manager

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Certification:

No certification is required for this position.

Experience:

This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, and Abilities:

Knowledge and application of company standards. Knowledge and application of office administration procedures. Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook. Proficient in the use of Newforma, Deltek Vision and other software as needed. Extreme attention to detail. Excellent proofreading and grammar. Ability to communicate effectively, both verbal and written. Ability to maintain confidentiality in all areas. Ability to work in a fast-paced environment with extreme multi-tasking. Ability to prioritize effectively. Ability to accurately develop reports. Ability to maintain effective working relationships with teammates, clients, and vendors. Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines. Ability to find and communicate accurate information. Ability to work flexible hours as needed.

Physical Requirements:

Ability to sit, stand or walk for long periods of time.

Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characterstic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States. Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.