Warehouse Administrator

Test of Time Plumbing Heating Air & Electrical; Worcester (MA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

Aflac accident insurance

401(k) match

Birthday bonus

Paid vacation

Sick time

Bereavement leave

Job summary

Test of Time Plumbing Heating Air & Electrical is seeking a highly organized Warehouse Administrator to support HVAC, Plumbing, and Electrical operations. This role focuses on inventory control, purchasing, and administrative processes to keep field teams efficient.

Hours are Monday to Friday, 7:00 a.m. to 3:30 p.m. with pay of $20-25/hour. Benefits include medical, dental, vision insurance, 401(k) with match, paid vacation, sick time, and more.

Qualifications

• Minimum 2 years of administrative or office experience.
• Prior HVAC and/or plumbing experience required.
• Strong organizational and attention to detail.
• Advanced computer proficiency and data entry skills.
• Valid driver's license and insurable driving record.
• Excellent time management and prioritization abilities.

Responsibilities

• Enter and manage purchase orders daily.
• Process material requisitions from field personnel.
• Maintain accurate inventory records and documentation.
• Track vehicle registrations and renewals.
• Manage vehicle keys and related documentation.
• Assist with GPS tracking system administration.
• Assign and track company tools and equipment.
• Maintain accurate asset records and inventories.
• Serve as the primary point of contact for warehouse phone calls.
• Support technicians and managers with inventory and warehouse requests.
• Process paperwork, permits, and administrative documentation.
• Coordinate occasional deliveries, pickups, and errands.
• Support various operational projects as assigned.
• Organize and put away inventory and materials.
• Assist with parts distribution to technicians.
• Support daily warehouse operations and workflow.

Skills

Administrative experience

HVAC experience

Organization skills

Data entry

Multi-tasking

Time management

Driver's license

Education

High school diploma or equivalent

Tools

ServiceTitan

Job description

Warehouse Administrator

At Test of Time Plumbing Heating Air & Electrical, we know our technicians can only be successful when they have the right materials, equipment, and support behind them. Since 1976, we've built a reputation throughout the Greater Boston and Metro West areas for honesty, professionalism, and exceptional customer service.

We are currently seeking a highly organized, detail-oriented Warehouse Administrator to support our HVAC, Plumbing, and Electrical operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in ensuring nothing falls through the cracks.

Pay: $20-25/hour, depending on experience

Benefits Include

• Medical, Dental & Vision Insurance (50% employer-paid for employee coverage)
• Company-paid Long-Term Disability Insurance
• Company-paid $50,000 Life Insurance
• Aflac Accident Insurance Available
• 401(k) with 5% company match after 6 months
• Birthday Bonus (equivalent to 8 hours of pay)
• Paid Vacation:
  • 2 Weeks during Year 1
  • 3 Weeks after Year 1
  • 4 Weeks after 5 Years
• 40 Hours of Sick Time annually for full-time employees
• 3 Days Bereavement Leave

Hours: Monday - Friday; 7:00 a.m. - 3:30 p.m.

What You'll Do

As the Warehouse Administrator, you'll serve as a critical link between our office, warehouse, and field teams by helping manage inventory, fleet records, purchasing, and administrative processes.

Inventory & Purchasing

• Enter and manage purchase orders daily
• Process material requisitions from field personnel
• Assist with inventory ordering and stock replenishment
• Research parts, equipment availability, and vendor information
• Maintain accurate inventory records and documentation
• Organize and track incoming shipments and warehouse materials

Fleet & Asset Management

• Maintain vehicle maintenance schedules and records
• Track vehicle registrations and renewals
• Manage vehicle keys and related documentation
• Assist with GPS tracking system administration
• Assign and track company tools and equipment
• Maintain accurate asset records and inventories

Administrative Support

• Serve as the primary point of contact for warehouse phone calls
• Support technicians and managers with inventory and warehouse requests
• Process paperwork, permits, and administrative documentation
• Coordinate occasional deliveries, pickups, and errands
• Support various operational projects as assigned

Warehouse Operations

• Help maintain a clean, organized, and efficient warehouse
• Organize and put away inventory and materials
• Assist with parts distribution to technicians
• Support daily warehouse operations and workflow

What We're Looking For

Required Qualifications

• Minimum 2 years of administrative or office experience
• Prior HVAC and/or plumbing experience required
• Strong organizational skills and attention to detail
• Advanced computer proficiency and data entry skills
• Ability to manage multiple priorities simultaneously
• Strong problem-solving and follow-through skills
• Valid driver's license and insurable driving record
• High school diploma or equivalent
• Excellent time management and prioritization abilities

Preferred Qualifications

• Experience using ServiceTitan software
• Experience working with inventory, purchasing, or warehouse-related processes
• Strong customer service and communication skills
• Comfortable interacting with field employees, vendors, and customers
• Positive attitude and team-oriented mindset