Warehouse Administrator

Test of Time Plumbing, Heating, Air & Electrical; Worcester (MA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance (50

Company-paid Long-Term Disability

Company-paid Life Insurance

401(k) with 5% company match after 6 m

Birthday Bonus

Paid Vacation: 2 Weeks Year 1; 3 Weeks

Paid Vacation: 4 Weeks after 5 Years

Sick Time: 40 Hours Annually

Bereavement Leave: 3 Days

Job summary

Test of Time Plumbing Heating Air & Electrical is seeking a highly organized Warehouse Administrator to support HVAC, plumbing, and electrical operations in the Greater Boston/Metro West area. The role focuses on inventory control, purchasing, and coordinating between office, warehouse, and field teams.

You will manage purchase orders, requisitions, and asset records, while maintaining vehicle schedules, GPS tracking, and tool allocations.

Qualifications

• Minimum 2 years of administrative or office experience.
• Prior HVAC and/or plumbing experience required.
• Strong organizational skills and attention to detail.
• Advanced computer proficiency and data entry skills.
• Ability to manage multiple priorities simultaneously.
• Valid driver's license and insurable driving record.
• High school diploma or equivalent.
• Excellent time management and prioritization abilities.

Responsibilities

• As Warehouse Administrator, you will act as a key liaison between the office, warehouse, and field teams.
• Manage inventory, fleet records, purchasing, and administrative processes.
• Enter and manage purchase orders daily.
• Process material requisitions from field personnel.
• Assist with inventory ordering and stock replenishment.
• Research parts, equipment availability, and vendor information.
• Maintain accurate inventory records and documentation.
• Organize and track incoming shipments and warehouse materials.
• Maintain vehicle maintenance schedules and records.
• Track vehicle registrations and renewals.
• Manage vehicle keys and related documentation.
• Assist with GPS tracking system administration.
• Assign and track company tools and equipment.
• Maintain accurate asset records and inventories.
• Serve as the primary point of contact for warehouse phone calls.
• Support technicians and managers with inventory and warehouse requests.
• Process paperwork, permits, and administrative documentation.
• Coordinate occasional deliveries, pickups, and errands.
• Support various operational projects as assigned.
• Help maintain a clean, organized, and efficient warehouse.
• Organize and put away inventory and materials.
• Assist with parts distribution to technicians.
• Support daily warehouse operations and workflow.

Skills

Administrative experience

HVAC experience

Organizational skills

Data entry

Multi-tasking

Problem solving

Driver's license

High School Diploma

Time management

Communication skills

Education

High school diploma or equivalent

Tools

ServiceTitan

Job description

At Test of Time Plumbing Heating Air & Electrical, we know our technicians can only be successful when they have the right materials, equipment, and support behind them. Since 1976, we've built a reputation throughout the Greater Boston and Metro West areas for honesty, professionalism, and exceptional customer service.

We are currently seeking a highly organized, detail-oriented Warehouse Administrator to support our HVAC, Plumbing, and Electrical operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in ensuring nothing falls through the cracks.

Pay:

$20-25/hour, depending on experience

Benefits Include

• Medical, Dental & Vision Insurance (50% employer-paid for employee coverage)
• Company-paid Long-Term Disability Insurance
• Company-paid $50,000 Life Insurance
• Aflac Accident Insurance Available
• 401(k) with 5% company match after 6 months
• Birthday Bonus (equivalent to 8 hours of pay)
• Paid Vacation:
  • 2 Weeks during Year 1
  • 3 Weeks after Year 1
  • 4 Weeks after 5 Years
• 40 Hours of Sick Time annually for full-time employees
• 3 Days Bereavement Leave

Hours:

Monday - Friday; 7:00 a.m. - 3:30 p.m.

What You'll Do

As the Warehouse Administrator, you'll serve as a critical link between our office, warehouse, and field teams by helping manage inventory, fleet records, purchasing, and administrative processes.

Inventory & Purchasing

• Enter and manage purchase orders daily
• Process material requisitions from field personnel
• Assist with inventory ordering and stock replenishment
• Research parts, equipment availability, and vendor information
• Maintain accurate inventory records and documentation
• Organize and track incoming shipments and warehouse materials

Fleet & Asset Management

• Maintain vehicle maintenance schedules and records
• Track vehicle registrations and renewals
• Manage vehicle keys and related documentation
• Assist with GPS tracking system administration
• Assign and track company tools and equipment
• Maintain accurate asset records and inventories

Administrative Support

• Serve as the primary point of contact for warehouse phone calls
• Support technicians and managers with inventory and warehouse requests
• Process paperwork, permits, and administrative documentation
• Coordinate occasional deliveries, pickups, and errands
• Support various operational projects as assigned

Warehouse Operations

• Help maintain a clean, organized, and efficient warehouse
• Organize and put away inventory and materials
• Assist with parts distribution to technicians
• Support daily warehouse operations and workflow

What We're Looking For

Required Qualifications

• Minimum 2 years of administrative or office experience
• Prior HVAC and/or plumbing experience required
• Strong organizational skills and attention to detail
• Advanced computer proficiency and data entry skills
• Ability to manage multiple priorities simultaneously
• Strong problem-solving and follow-through skills
• Valid driver's license and insurable driving record
• High school diploma or equivalent
• Excellent time management and prioritization abilities

Preferred Qualifications

• Experience using ServiceTitan software
• Experience working with inventory, purchasing, or warehouse-related processes
• Strong customer service and communication skills
• Comfortable interacting with field employees, vendors, and customers
• Positive attitude and team-oriented mindset