Lead Warehouse & Inventory Administrator

Test of Time Plumbing, Heating, Air & Electrical; Worcester (MA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance (50

Company-paid Long-Term Disability

Company-paid Life Insurance

401(k) with 5% company match after 6 m

Birthday Bonus

Paid Vacation: 2 Weeks Year 1; 3 Weeks

Paid Vacation: 4 Weeks after 5 Years

Sick Time: 40 Hours Annually

Bereavement Leave: 3 Days

Job summary

Test of Time Plumbing Heating Air & Electrical is seeking a highly organized Warehouse Administrator to support HVAC, plumbing, and electrical operations in the Greater Boston/Metro West area. The role focuses on inventory control, purchasing, and coordinating between office, warehouse, and field teams.

You will manage purchase orders, requisitions, and asset records, while maintaining vehicle schedules, GPS tracking, and tool allocations.

Qualifications

• Minimum 2 years of administrative or office experience.
• Prior HVAC and/or plumbing experience required.
• Strong organizational skills and attention to detail.
• Advanced computer proficiency and data entry skills.
• Ability to manage multiple priorities simultaneously.
• Valid driver's license and insurable driving record.
• High school diploma or equivalent.
• Excellent time management and prioritization abilities.

Responsibilities

• As Warehouse Administrator, you will act as a key liaison between the office, warehouse, and field teams.
• Manage inventory, fleet records, purchasing, and administrative processes.
• Enter and manage purchase orders daily.
• Process material requisitions from field personnel.
• Assist with inventory ordering and stock replenishment.
• Research parts, equipment availability, and vendor information.
• Maintain accurate inventory records and documentation.
• Organize and track incoming shipments and warehouse materials.
• Maintain vehicle maintenance schedules and records.
• Track vehicle registrations and renewals.
• Manage vehicle keys and related documentation.
• Assist with GPS tracking system administration.
• Assign and track company tools and equipment.
• Maintain accurate asset records and inventories.
• Serve as the primary point of contact for warehouse phone calls.
• Support technicians and managers with inventory and warehouse requests.
• Process paperwork, permits, and administrative documentation.
• Coordinate occasional deliveries, pickups, and errands.
• Support various operational projects as assigned.
• Help maintain a clean, organized, and efficient warehouse.
• Organize and put away inventory and materials.
• Assist with parts distribution to technicians.
• Support daily warehouse operations and workflow.

Skills

Administrative experience

HVAC experience

Organizational skills

Data entry

Multi-tasking

Problem solving

Driver's license

High School Diploma

Time management

Communication skills

Education

High school diploma or equivalent

Tools

ServiceTitan

Job description

Test of Time Plumbing Heating Air & Electrical is seeking a highly organized Warehouse Administrator to support HVAC, plumbing, and electrical operations in the Greater Boston/Metro West area. The role focuses on inventory control, purchasing, and coordinating between office, warehouse, and field teams.

You will manage purchase orders, requisitions, and asset records, while maintaining vehicle schedules, GPS tracking, and tool allocations.