Warehouse Administrator

MEI Rigging & Crating; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

MEI Rigging & Crating in Houston, TX is seeking a Warehouse Administrator to support warehouse operations through accurate documentation, inventory records, and shipping/receiving coordination. You will serve as a communication link between warehouse staff, vendors, carriers, and internal departments to ensure timely and accurate flow of inventory and materials.

This role emphasizes data integrity in warehouse management systems, routine audits, and reporting on inventory and shipments.

Qualifications

• High school diploma or GED required.
• Experience in administrative, shipping/receiving, warehouse, or inventory control preferred.
• Proficient with Microsoft Office and basic data entry.
• Strong attention to detail and organization across departments.
• Effective verbal and written communication across teams.

Responsibilities

• Maintain warehouse documentation and records, including receipts, packing slips, shipping labels, bills of lading, delivery notes, and shipping/receiving documentation.
• Process and verify shipping and receiving transactions to ensure accuracy and completeness of all records.
• Perform data entry and maintain accurate information within warehouse management systems, inventory databases, and related tracking tools.
• Manage inventory data and support inventory accuracy by updating stock records, tracking inventory movements, and investigating discrepancies.
• Coordinate inbound and outbound logistics activities, including scheduling deliveries, pickups, and carrier appointments.
• Communicate with vendors, carriers, warehouse staff, and internal departments to facilitate smooth operational workflows.

Skills

Administrative experience

Data entry

Attention to detail

Organizational skills

Verbal communication

Written communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Position Summary:

The Warehouse Administrator is responsible for supporting warehouse operations through accurate documentation, inventory record management, shipment coordination, and administrative support. This role serves as a key communication link between warehouse personnel, vendors, carriers, and internal departments to ensure the timely and accurate flow of inventory and materials. The position maintains data integrity within warehouse systems, supports shipping and receiving processes, and helps ensure efficient day-to-day warehouse operations.

Essential Job Duties and Responsibilities:

• Maintain warehouse documentation and records, including receipts, packing slips, shipping labels, bills of lading, delivery notes, and shipping/receiving documentation.
• Process and verify shipping and receiving transactions to ensure accuracy and completeness of all records.
• Perform data entry and maintain accurate information within warehouse management systems, inventory databases, and related tracking tools.
• Manage inventory data and support inventory accuracy by updating stock records, tracking inventory movements, and investigating discrepancies.
• Process orders and provide administrative support for picking, packing, shipping, and fulfillment activities.
• Coordinate inbound and outbound logistics activities, including scheduling deliveries, pickups, and carrier appointments.
• Communicate with vendors, carriers, warehouse staff, and internal departments to facilitate smooth operational workflows.
• Monitor shipment status and provide updates regarding deliveries, inventory availability, and operational concerns.
• Conduct routine audits of warehouse records and documentation to ensure compliance with company procedures and quality standards.
• Support quality control efforts by identifying, documenting, and reporting inventory, shipping, or receiving discrepancies.
• Assist with scheduling and workflow coordination to support daily warehouse operations and staffing needs.
• Generate reports and maintain records related to inventory, shipments, receiving activities, and operational performance.
• Support organization and administrative oversight of warehouse operations to ensure efficient and accurate execution of warehouse processes.
• Maintain confidentiality and accuracy of business records and operational data.
• Follow all company safety policies, procedures, and warehouse operational standards.

Minimum Qualifications (Experience, Skills, and Education):

• High school diploma or GED required.
• Previous administrative, shipping / receiving, warehouse, or inventory control experience preferred.
• Proficient with Microsoft Office applications and basic data entry functions.
• Strong attention to detail, organizational skills with the ability to work across multiple departments.
• Effective verbal and written communication skills with the ability to work across multiple departments.

Physical Requirements and Working Conditions:

Performing General Physical Activities – Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials up to 50 pounds.

Additional Requirements:

Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by a Warehouse Administrator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.