Shipping/Receiving Adminstrator

Beaver Steel Services; Carnegie (Allegheny County); On-site; USD 30,000 - 36,000; Full time

Job summary

Beaver Steel Services is seeking a Shipping/Receiving Administrator to coordinate and support daily shipping and receiving activities in a manufacturing environment. You will handle documentation, transportation scheduling, and timely processing of shipments, while collaborating with production and warehouse teams to ensure material flow.

The ideal candidate is organized, detail-oriented, and proficient with Microsoft Office and EDI systems, with hands-on willingness to assist warehouse

Qualifications

• Must possess a high school diploma or equivalent.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience working with Electronic Data Interchange (EDI) management systems.
• Working knowledge of shipping procedures, documentation, and transportation protocols.
• Experience scheduling local trucking and LTL freight carriers.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize multiple responsibilities in a fast-paced manufacturing environment.
• Strong problem-solving skills and ability to work independently.
• Must be a dependable team player with a positive attitude and willingness to assist with warehouse operations when needed.

Responsibilities

• Prepare, process, and maintain accurate shipping and receiving documentation.
• Coordinate daily outbound shipments and inbound material deliveries.
• Ensure compliance with established shipping procedures and protocols.
• Verify shipping information, quantities, and documentation for accuracy.
• Maintain organized records of shipping and receiving transactions.
• Communicate with production, warehouse personnel, and other departments to ensure timely movement of materials and finished goods.
• Schedule and coordinate local trucking and LTL freight shipments.
• Communicate with trucking companies and freight carriers regarding pickup and delivery schedules.
• Track shipments and assist in resolving transportation delays or discrepancies.
• Coordinate transportation requirements to support production schedules and customer delivery commitments.
• Utilize EDI management systems to process and monitor shipping transactions.
• Ensure accurate and timely processing of customer shipping requirements through EDI systems.
• Maintain accurate shipping records and reports using Microsoft Office applications.
• Identify and resolve documentation or system discrepancies as needed.
• Work closely with warehouse personnel to support daily shipping and receiving operations.
• Assist with warehouse activities, including material handling, packaging, staging, and shipment preparation, as needed.
• Maintain a team-oriented attitude and willingness to assist wherever necessary.
• Support workplace organization, cleanliness, and safety standards.
• Participate in continuous improvement initiatives to increase efficiency and accuracy.

Skills

Attention to detail

Strong organizational skills

Effective communication

Problem solving

Team player

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Word

EDI systems

Job description

Description

Department: Shipping & Receiving

Position Type: Full-Time

Pay Range: $22.00–$26.00 per hour, depending on experience

Reports To: Shipping/Receiving Manager

Position Summary

The Shipping/Receiving Administrator is responsible for coordinating and supporting daily shipping and receiving activities within a manufacturing environment. This position ensures accurate documentation, efficient transportation scheduling, and timely processing of incoming and outgoing shipments.

The ideal candidate will be organized, detail-oriented, and proficient in administrative and logistical functions. This individual must be a team player who is willing to assist with hands-on warehouse activities as needed to support daily operations.

Key Responsibilities

Shipping & Receiving Administration

• Prepare, process, and maintain accurate shipping and receiving documentation.
• Coordinate daily outbound shipments and inbound material deliveries.
• Ensure compliance with established shipping procedures and protocols.
• Verify shipping information, quantities, and documentation for accuracy.
• Maintain organized records of shipping and receiving transactions.
• Communicate with production, warehouse personnel, and other departments to ensure timely movement of materials and finished goods.

Transportation Coordination

• Schedule and coordinate local trucking and Less-Than-Truckload (LTL) freight shipments.
• Communicate with trucking companies and freight carriers regarding pickup and delivery schedules.
• Track shipments and assist in resolving transportation delays or discrepancies.
• Coordinate transportation requirements to support production schedules and customer delivery commitments.

EDI & Computer Systems

• Utilize Electronic Data Interchange (EDI) management systems to process and monitor shipping transactions.
• Ensure accurate and timely processing of customer shipping requirements through EDI systems.
• Maintain accurate shipping records and reports using Microsoft Office applications.
• Identify and resolve documentation or system discrepancies as needed.

Warehouse Support & Teamwork

• Work closely with warehouse personnel to support daily shipping and receiving operations.
• Assist with warehouse activities, including material handling, packaging, staging, and shipment preparation, as needed.
• Maintain a team-oriented attitude and willingness to assist wherever necessary.
• Support workplace organization, cleanliness, and safety standards.
• Participate in continuous improvement initiatives to increase efficiency and accuracy.

Requirements

Required Qualifications

• Must possess a high school diploma or equivalent.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience working with Electronic Data Interchange (EDI) management systems.
• Working knowledge of shipping procedures, documentation, and transportation protocols.
• Experience scheduling local trucking and LTL freight carriers.
• Strong organizational skills with attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize multiple responsibilities in a fast-paced manufacturing environment.
• Strong problem-solving skills and ability to work independently.
• Must be a dependable team player with a positive attitude and willingness to assist with warehouse operations when needed.

Physical & Work Environment Requirements

• Ability to work in both an office and manufacturing/warehouse environment.
• Willingness to perform physical warehouse duties as needed.
• Ability to stand, walk, and assist with material handling activities.
• Adherence to all company safety policies and procedures.

Performance Expectations

• Accuracy and timeliness of shipping and receiving documentation.
• Effective coordination of local and LTL transportation.
• Accurate and timely processing of EDI transactions.
• Clear communication with carriers, customers, and internal departments.
• Ability to support warehouse operations and contribute to overall department productivity.
• Dependability, teamwork, and commitment to continuous improvement.

General Expectations

The Shipping/Receiving Administrator is expected to demonstrate professionalism, accountability, flexibility, and a strong work ethic. While administrative responsibilities are the primary focus of this position, the employee must recognize that supporting warehouse operations is an essential part of maintaining an efficient shipping and receiving department.

Other duties may be assigned as necessary to support company operations.

Beaver Steel Services Inc. is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.