Ward Clerk – Medical Records Support (On-site 3+ days)

State of Washington; Lakewood (WA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Orca Card for transportation

Possible 5% premium pay for on-site w—

Job summary

Washington State Department of Social and Health Services (DSHS) seeks an Office Assistant 3 at Western State Hospital in Lakewood, WA. The role provides ward clerical support to interdisciplinary teams and ensures standardized medical records with strict PHI safeguards throughout patient stays.

The position emphasizes data entry, document preparation, and adherence to hospital policies while supporting the HIMS function across wards as needed.

Qualifications

• High school diploma or equivalent and two years of clerical experience.
• Ability to type 40 wpm and use Microsoft Office.
• Ability to work with and communicate with an inpatient behavioral health team.

Responsibilities

• Performs a wide variety of clerical activities and tasks.
• Ensure smooth ward operations; prepare admission/discharge paperwork and manage patient records.
• Complete data entry and compile spreadsheets for ward staff and monthly/weekly reports.
• Handle clinical record printing, filing, data entry, and data extracts.
• Keyboarding of documentation for medical records.
• Ensure current Court Orders are filed in medical charts and updated as needed.
• Sort and deliver ward and patient mail to designated area.
• Prepare and assemble required documentation.
• Other duties as assigned.

Skills

Typing 40 wpm

Microsoft Office

English proficient

Team-based collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Washington State Department of Social and Health Services (DSHS) seeks an Office Assistant 3 at Western State Hospital in Lakewood, WA. The role provides ward clerical support to interdisciplinary teams and ensures standardized medical records with strict PHI safeguards throughout patient stays.

The position emphasizes data entry, document preparation, and adherence to hospital policies while supporting the HIMS function across wards as needed.