Forensic Ward Clerk

New Mexico Department of Health; Las Vegas (NM); On-site; USD 18,000 - 23,000; Full time

Job summary

New Mexico Department of Health seeks a Ward Clerk to maintain unit medical records, audit charts, file documents, and handle routine clerical duties in an office setting. Responsibilities include ordering forms, supplies, and monitoring utilization of equipment and forms, with attention to HIPAA compliance.

Ideal candidates will have experience with clerical duties, HIPAA, chart auditing, and transmitting patient orders, plus a high school diploma or equivalent and hospital setting experience

Qualifications

• High school diploma or equivalent required; three months in hospital setting with medical terminology, processing and maintaining medical records may substitute for experience.
• Experience with clerical tasks and HIPAA compliance.
• Experience auditing confidential charts and transmitting patient orders.

Responsibilities

• Audit confidential charts regularly for completeness, ensuring all documents and signatures are present.
• Review incoming reports and documents daily for patient identification data and Treatment Team signatures.
• Notify supervisor of chart deficiencies and initiate corrective actions to repair charts.

Skills

Clerical duties

HIPAA knowledge

Auditing confidential charts

Transmitting patient orders

Education

High school diploma or equivalent

Tools

Microsoft Office

Hospital clinical software

Job description

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

Why does the job exist?

Incumbent is responsible for maintaining the unit medical records by auditing, filing, progress notes, sorting, and ordering proper forms. Other clerical duties include receptionist, ordering and receiving equipment or supplies needed on the respective unit. In addition, Ward Clerk will order and monitor utilization of supplies, office printers, fax machines, telephones, nutritional supplements and forms.

How does it get done?

The job gets done by performing tasks such as:

• audit confidential charts regularly for completeness including presence of all necessary documents and signatures;
• assure additional blank forms are placed in chart and stamped with labels as need arises;
• review incoming reports/documents daily for patients' identification data and Treatment Team signatures;
• routinely notify supervisor of chard deficiencies;
• initiate corrective action to repair the charts.

Who are the customers?

Ideal Candidate

The Ideal Candidate would have:

• Experience working with clerical duties;
• Experience working with Health Insurance Portability and Accountability Act (HIPAA);
• Experience in auditing confidential charts;
• Experience with transmitting patients orders for processing.

High school diploma or equivalent and three (3) months experience working in a hospital setting using medical terminology, processing and maintaining a medical records system, and/or use of Microsoft Office programs and hospital clinical software. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling three (3) months may substitute for the required experience.

Employment Requirements

Must possess and maintain a valid NM Driver's License.

Must obtain a Defensive Driving Certificate.

• SAFETY SENSITIVE POSITIONS--This position ls designated as safely sensitive. Employment Is subject to pre-employment and random testing. In accordance with all terms and conditions of federal and state law, rules, and regulations in relation to alcohol and/or drug testing. Employment ls subject to nationwide criminal background checks and is conditional pending results.
• CRIMINAL RECORDS BACKGROUND CHECK-Must successfully complete post offer pre-employment criminal records background check. Employment is conditional pending the results of criminal records background checks. Must possess and maintain a valid driver's license. Successful completion of the Health Insurance Portability & Accountability Act (HIPAA).

Working Conditions

Work is performed in an office setting, long hours of sitting and extreme computer use required, working in a very high stress level environment, must be able to lift/move a minimum of 25 lbs., may be required to work evenings, weekends and holidays.

Supplemental Information

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For information on Statutory Requirements for this position, the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement, and all terms/conditions of that agreement apply and must be adhered to.