Wage Project Coordinator

Norfolk State University; United States; On-site; USD 70,000 - 95,000; Part time

Job summary

Norfolk State University is seeking an experienced Project Manager to lead advancement initiatives in a dynamic university setting. You will apply standardized project management methods to plan, execute, and assess campaigns, events, and donor engagement with clear timelines and resource allocation.

The role emphasizes budgeting, data reporting, stakeholder collaboration, and change management to drive strategic outcomes while ensuring compliance with university policies and regulations.

Qualifications

• Bachelor’s degree in higher education administration, business, nonprofit management, communications, or related field.
• Minimum of 5–7 years of relevant professional experience in project management, advancement, or related area, or an equivalent combination of education and experience.
• Preferred: Project Management Professional (PMP) certification or equivalent. Experience in higher education advancement, fundraising operations, or alumni relations.

Responsibilities

• Apply standardized project management methodologies to plan, execute, and assess Advancement initiatives; develop project plans with timelines and resources.
• Lead project team meetings; ensure clear communication and accountability; monitor progress and address risks and scope changes.
• Support development and execution of strategic Advancement initiatives, including campaigns, events, and donor engagement.
• Develop and manage detailed project budgets and schedules based on scope and resources.
• Develop and implement communication and change management plans for projects; liaise between leadership, teams, and campus partners.
• Oversee collection, analysis, and reporting of project data; prepare reports and presentations for senior leadership.
• Ensure projects adhere to university policies and regulations; provide guidance on industry trends and compliance.

Skills

Project management

Communication

Stakeholder engagement

Education

Bachelor's degree in higher education administration, business, or related field

Job description

Key Responsibilities

• Project Management & Execution: Apply standardized project management methodologies to plan, execute, and assess Advancement initiatives. Develop comprehensive project plans, including timelines, task lists, and resource allocation strategies. Lead and facilitate project team meetings, ensuring clear communication and accountability. Monitor project progress and proactively address risks, scope changes, and resource needs.
• Strategic Planning & Implementation: Support the development and execution of strategic Advancement initiatives, including campaigns, events, and donor engagement strategies. Assist in policy formation, program development, and implementation aligned with institutional and Advancement goals. Conduct project reviews and share best practices to improve operational effectiveness across the division.
• Budgeting & Resource Management: Develop and manage detailed project budgets and schedules based on scope, staffing, and resource requirements. Ensure efficient use of financial and human resources to meet project objectives.
• Communication & Stakeholder Engagement: Develop and implement communication and change management plans for projects. Serve as a liaison between Advancement leadership, project teams, and campus partners. Collaborate with internal and external stakeholders to support fundraising and engagement goals.
• Data Management & Reporting: Oversee the collection, analysis, and reporting of project data to ensure accuracy and consistency. Prepare reports and presentations for senior leadership to support decision-making. Utilize data insights to enhance project outcomes and strategic initiatives.
• Compliance & Best Practices: Ensure all projects adhere to university policies, as well as state and federal regulations. Provide guidance on industry trends, best practices, and compliance considerations within Advancement.

Required Qualifications

Bachelor’s degree in higher education administration, business, communications, nonprofit management, or a related field. Minimum of 5–7 years of relevant professional experience in project management, advancement, or a related area, or an equivalent combination of education and experience.

Preferred Qualifications

Project Management Professional (PMP) certification or equivalent. Experience in higher education Advancement, fundraising operations, or alumni relations.

Work Hours and Compensation

Wage employees are paid an hourly rate for actual hours worked and are limited to working 1500 hours per year and can only work a maximum of 29 hours a week. Work hours must be counted on the basis of the twelve-month period beginning May 1 of each year and April 30 of the following year. Wage employees in all agencies (all branches of government) are limited to working no more than 1500 hours during each twelve-month period of May 1-April 30. Should you work 1500 hours prior to April 30, your services will be terminated immediately. You will not be eligible for employment again until May 1. It is the responsibility of the employee and supervisor, as well as the Office of Human Resources, to monitor these hours to ensure compliance to policy. Wage employees may not earn leave nor do they have access to the Grievance Procedure process. They are not covered by the provision of the Virginia Personnel Act and are not entitled to the benefits afforded employees occupying classified positions.

Background Checks and Eligibility

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E‑verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Contact Information

Name: Office of Human Resources
Phone: [phone]
Email: NO EMAILED DOCUMENTS ACCEPTED

Equal Opportunity Employer

Contact Pathways Discover Your Future at Norfolk State University Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four‑year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than words – they're a way of life. Behold the Green and Gold —.

Local Area

The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big-city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU.

Human Resources

NSU Human Resources 757.823.8160