Wage Project Coordinator

Norfolk State University; Norfolk (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Norfolk State University is seeking an experienced Project Manager for its Advancement division. The role focuses on applying standardized project management methods to plan, execute, and assess initiatives, with emphasis on budgeting, data reporting, and stakeholder engagement.

The position requires a Bachelor's degree and 5–7 years of relevant experience, or an equivalent combination. The role is on-site in Virginia, supporting fundraising operations, events, and donor engagement strategies,

Qualifications

• Bachelor’s degree or higher in higher education administration, business, communications, nonprofit management, or related field.
• Minimum of 5-7 years of relevant professional experience in project management, advancement, or a related area, or an equivalent combination of education and experience.

Responsibilities

• Apply standardized project management methodologies to plan, execute, and assess Advancement initiatives.
• Develop comprehensive project plans, including timelines, tasklists, and resource allocation strategies.
• Lead and facilitate project team meetings, ensuring clear communication and accountability.
• Monitor project progress and proactively address risks, scope changes, and resource needs.
• Support the development and execution of strategic Advancement initiatives, including campaigns, events, and donor engagement strategies.
• Assist in policy formation, program development, and implementation aligned with institutional and Advancement goals.
• Conduct project reviews and share best practices to improve operational effectiveness across the division.
• Develop and manage detailed project budgets and schedules based on scope, staffing, and resource requirements.
• Ensure efficient use of financial and human resources to meet project objectives.
• Develop and implement communication and change management plans for projects.
• Serve as a liaison between Advancement leadership, project teams, and campus partners.
• Collaborate with internal and external stakeholders to support fundraising and engagement goals.
• Oversee the collection, analysis, and reporting of project data to ensure accuracy and consistency.
• Prepare reports and presentations for senior leadership to support decision-making.
• Utilize data insights to enhance project outcomes and strategic initiatives.
• Ensure all projects adhere to university policies, as well as state and federal regulations.
• Provide guidance on industry trends, best practices, and compliance considerations within Advancement.

Skills

Project management

Planning

Facilitation

Risk management

Strategic planning

Budgeting

Stakeholder engagement

Data reporting

Education

Bachelor’s degree or higher in higher education administration, business, communications, nonprofit management, or related field

5-7 years of relevant professional experience (or equivalent) in project management/advancement

Tools

PMP certification

Job description

Key Responsibilities

Project Management & Execution

• Apply standardized project management methodologies to plan,execute, and assess Advancement initiatives.


• Develop comprehensive project plans, including timelines, tasklists, and resource allocation strategies.


• Lead and facilitate project team meetings, ensuring clearcommunication and accountability.


• Monitor project progress and proactively address risks, scopechanges, and resource needs.

Strategic Planning & Implementation

• Support the development and execution of strategic Advancementinitiatives, including campaigns, events, and donor engagementstrategies.


• Assist in policy formation, program development, andimplementation aligned with institutional and Advancementgoals.


• Conduct project reviews and share best practices to improveoperational effectiveness across the division.

Budgeting & Resource Management

• Develop and manage detailed project budgets and schedules basedon scope, staffing, and resource requirements.


• Ensure efficient use of financial and human resources to meetproject objectives.

Communication & Stakeholder Engagement

• Develop and implement communication and change management plansfor projects.


• Serve as a liaison between Advancement leadership, projectteams, and campus partners.


• Collaborate with internal and external stakeholders to supportfundraising and engagement goals.

Data Management & Reporting

• Oversee the collection, analysis, and reporting of project datato ensure accuracy and consistency.


• Prepare reports and presentations for senior leadership tosupport decision-making.


• Utilize data insights to enhance project outcomes and strategicinitiatives.

Compliance & Best Practices

• Ensure all projects adhere to university policies, as well asstate and federal regulations.


• Provide guidance on industry trends, best practices, andcompliance considerations within Advancement.

Required Qualifications

• Bachelor’s degree in higher education administration, business,communications, nonprofit management, or a related field.


• Minimum of 5-7 years of relevant professional experience inproject management, advancement, or a related area, or anequivalent combination of education and experience.

Preferred Qualifications

• Project Management Professional (PMP) certification orequivalent.


• Experience in higher education Advancement, fundraisingoperations, or alumni relations.

Wage employees are paid an hourly rate for actual hours worked are limited to working 1500 hours per year and can only work a maximum of 29 hours a week. Work hours must be counted on the basis of the twelve-month period beginning May 1 of each year and April30 of the following year. Wage employees in all agencies (allbranches of government) are limited to working no more than 1500hours during each twelve-month period of May 1-April 30. Should youwork 1500 hours prior to April 30, your services will be terminatedimmediately. You will not be eligible for employment again untilMay 1. It is the responsibility of the employee and supervisor, aswell as the Office of Human Resources, to monitor these hours toensure compliance to policy. Wage employees may not earn leave nordo they have access to the Grievance Procedure process. They arenot covered by the provision of the Virginia Personnel Act and arenot entitled to the benefits afforded employees occupyingclassified positions.

Norfolk State University conducts background checks on allcandidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon thetype of position for which you have been identified as a finalistand may include criminal history, including sexual offenderregistry checks, reference checks, degree validation, DMV (driving)records, license verification, and credit report reviews. Theresults of background checks are made available to Universityemploying officials. As a finalist, you will be required to sign anAuthorization to Release form. Norfolk State University utilizesForm I-9 and E-verify in the verification of eligibility foret employment. Applicants must be authorized to work in the U.S.without employer sponsorship.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate ofDisability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questionsand submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARSat 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diversework force.

Equal Opportunity Employer