Executive Admin to VP | Strategic Scheduling & Coordination

Allergan Aesthetics, an AbbVie Company; Austin (TX); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

PTO and holidays

Medical/Dental/Vision insurance

401(k)

Short-term incentive program

Job summary

Allergan Aesthetics, an AbbVie Company, is seeking an experienced Administrative Assistant to provide high-level support to executives, manage calendars and travel, and handle confidential information with discretion. The role involves coordinating with cross-functional teams, preparing documents, and supporting the legal/administrative workflows.

Applicants should have at least 3 years of administrative experience, strong MS Office skills, and a proactive, professional demeanor.

Qualifications

• Minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executives email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.

Skills

Administrative support

Calendar management

Travel scheduling

Confidentiality handling

Executive interaction

Education

High School diploma

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

Allergan Aesthetics, an AbbVie Company, is seeking an experienced Administrative Assistant to provide high-level support to executives, manage calendars and travel, and handle confidential information with discretion. The role involves coordinating with cross-functional teams, preparing documents, and supporting the legal/administrative workflows.

Applicants should have at least 3 years of administrative experience, strong MS Office skills, and a proactive, professional demeanor.