VP Executive Asst

Federal Express Corporation; Santa Monica (CA); Remote; USD 51,000 - 112,000; Full time

Job summary

Federal Express Corporation in Santa Monica, CA seeks an experienced executive assistant to provide secretarial and administrative support to a corporate officer. The role involves handling high-level contacts, sensitive information, and complex scheduling.

Responsibilities include preparing materials for meetings, coordinating travel, managing communications, and ensuring timely follow-ups. The position requires eight years of related experience and a high school diploma or GED, with strong MS

Qualifications

• Excellent oral and written communication and interpersonal skills for successful interface with all levels of management and non-management.
• Good spelling, punctuation, English language, administrative and organizational skills.
• Ability to prioritize mail, telephone calls and compose correspondence for executive's review and/or action.
• Ability to plan, coordinate and execute meeting set-up and events, including providing agendas, detailed data, information and resources for executives.
• Ability to use Microsoft Office software.

Responsibilities

• Performs diverse secretarial and administrative duties for corporate officer which, by nature of the superior's position, involves high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment.
• Perform other duties as assigned.

Skills

Communication skills

Calendar management

Meeting coordination

Discretion & judgment

MS Office

Education

High School diploma/GED

Job description

Performs diverse secretarial and administrative duties for corporate officer

Essential Functions

• Performs diverse secretarial and administrative duties for corporate officer which, by nature of the superior's position, involves high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment.
• Perform other duties as assigned.

Preferred Qualifications

• Manages complex calendar scheduling, including prioritization of competing demands, coordination across senior leaders, and alignment with critical business milestones.
• Serves as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and a high degree of judgment.
• Coordinates and prepares materials for executive meetings, including agendas, and briefing documents; ensures follow-ups and action items are tracked to completion.
• Handles highly confidential and sensitive information with discretion and sound judgment.
• Supports executive-level meetings and events, including logistics, heavy travel arrangements, and facilitation support.
• Partners with leadership team members and other administrative professionals to ensure seamless coordination across the organization.
• Supports budget tracking, expense management, and vendor coordination as needed

Minimum Education

High School diploma/GED.

Related experience may offset degree requirements and related education/degree may offset experience requirements.

Minimum Experience

Eight (8) years related business experience.

Knowledge, Skills, and Abilities

Excellent oral and written communication and interpersonal skills for successful interface with all levels of management and non-management.

Good spelling, punctuation, English language, administrative and organizational skills.

Ability to prioritize mail, telephone calls and compose correspondence for executive's review and/or action.

Ability to plan, coordinate and execute meeting set-up and events, including providing agendas, detailed data, information and resources for executives.

Ability to use Microsoft Office software.

Job Conditions

Preferred Qualifications

Experience working as administrative assistant at the executive level preferred

Pay Transparency

CO: $4,256.60/mo - $8,974.34/mo, CA: $4,493.08/mo - $7,520.00/mo, NJ: $4,493.08/mo - $7,188.92/mo, ME, OH & VT: $4,493.08/mo - $7,803.77/mo, MN: $4,493.08/mo - $8,584.15/mo, IL & NV: $4,493.08/mo - $8,974.34/mo, MD, NY, VA & WA: $4,493.08/mo - $9,364.53/mo, MA: $4,729.56/mo - $9,364.53/mo, RI: $5,202.52/mo - $8,584.15/mo, CT: $5,202.52/mo - $8,974.34/mo, DC & HI: $5,438.99/mo - $8,974.34/mo, NYC: $5,438.99/mo - $9,364.53/mo

Pay

USA: $4,256.60/mo - $9,364.53/mo,

Additional Details

This position is eligible for remote work and may be located anywhere within the US excluding AK, HI and U.S. territories, however if you live within the 50 miles radius of a campus you will be required to work at a FedEx campus several times per week.

Pay Transparency

The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the ranges for each level in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment. In California, the compensation listed reflects the range or rate of pay reasonably expected for this posted position upon hire. In New Jersey, any compensable Security and Walk time will be paid to non-exempt/hourly employees at the state minimum wage.

Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.

Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact [e-mail].

Applicants have rights under Federal Employment Laws:

• Know Your Rights
• Pay Transparency
• Family and Medical Leave Act (FMLA)
• Employee Polygraph Protection Act

E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:

• E-Verify Notice (bilingual)
• Right to Work Notice (English) / (Spanish)