Voter Services Specialist — Front Desk & Elections

Coconino County Arizona; Flagstaff (AZ); On-site; USD 21,000 - 26,000; Part time

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Vacation/Annual Leave

Sick Leave

Job summary

Coconino County, Arizona, is seeking a part-time clerical professional for the Voter Services Division of the Recorder's Office. The position shifts to full-time during election cycles and is benefit-eligible during those periods. United States citizenship is required.

The role involves front-desk duties, data entry, and customer service, with duties including filing, records updates, and coordination of schedules. A background check is required to proceed.

Qualifications

• Two years' experience in clerical or administrative work within subject area.
• Or Associate's degree and one year experience in clerical/administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• May perform data entry
• May record and document proceedings
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• May maintain account records, cash control, accounts receivable and accounts payable
• May assist other agencies and the public with information forms and other department resources and explaining procedures
• May answer incoming phone calls
• May order, receive and distribute office and program supplies

Skills

Customer service

Data entry

Office procedures

Communications

Education

Associate's degree

Tools

AVID voter registration software

Excel

Job description

Coconino County, Arizona, is seeking a part-time clerical professional for the Voter Services Division of the Recorder's Office. The position shifts to full-time during election cycles and is benefit-eligible during those periods. United States citizenship is required.

The role involves front-desk duties, data entry, and customer service, with duties including filing, records updates, and coordination of schedules. A background check is required to proceed.