Deputy Recording Clerk Senior

Gila County; Payson (AZ); On-site; USD 38,000 - 54,000; Full time

Job summary

Gila County in Payson, AZ is seeking a detail-oriented records technician to receive and review official documents for voter registration and related records. The role includes maintaining active and inactive voter listings, processing ballots, and providing responsive customer service.

Responsibilities include researching documents, documenting actions, and supporting election preparations under the County Recorder's Office guidelines. Experience with records systems and data entry is preferred.

Qualifications

• Review official documents for accuracy and determine appropriate actions.
• Maintain voter registration database with accuracy.
• Provide customer service and assist with elections logistics.

Responsibilities

• Conduct research and summarize data for reports.
• Respond to information requests and route policy questions to supervisor.
• Process transactions and maintain filing and invoicing records.
• Enter information into computer systems and apply correct codes for documents.

Skills

Customer service

Data entry

Records management

Attention to detail

Education

High school diploma

Tools

MS Office

Database software

Job description

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7558469 The purpose of this position is to receive and review official documents to determine appropriate actions based upon knowledge of Statutory and regulatory requirements. This position maintains the County Voter Registration of active and inactive voter listings and processes and maintains record of official documents, voter registration forms and early ballots. This position also provides customer service and performs historical research of various public records in the County Recorders Office (CRO).

• Conducts special research and analysis projects, summarizes data and generates reports.
• Provides customer service; responds to requests for information; updates, retrieves and releases information according to procedures and refers matters requiring policy interpretation to supervisor for resolution.
• Maintains accounting and transaction records and filing systems; enters cashiering data into computer systems; invoices for and receives payments; processes transactions; updates accounts and balances receipts.
• Enters information into computer system programs to initiate actions based on documents received and applies proper codes and indexing information resulting from review of the documents.
• Performs document scanning and processing; scans document images in accordance with State, Federal and County quality standards.
• Reviews, processes and researches technical and official documents for the CRO and determines appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.
• Reviews documents for validity and accuracy of information and record; files, sorts and distributes official documents and voter registration cards.
• Maintains complex voter registration database.
• Manages all phases of printing and mailing of voter materials. Assists in all phases of mailing and receiving ballots.
• Assists the Chief Registrar of Voters in planning, organizing and preparing for upcoming elections.
• Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional provisional ballots within specified time frames as required by Arizona Revised State Statutes.
• Prepares early ballot distribution for all Elections.
• Performs other duties as assigned.