Voter Services Specialist - Recorder (1126)

Coconino County; Flagstaff (AZ); On-site; USD 25,000 - 33,000; Part time

Job summary

Coconino County in Flagstaff, AZ is seeking a part-time clerical/administrative professional for the Voter Services Division. The role shifts to full-time during election cycles. United States citizenship is required.

This is a front desk position emphasizing in-person customer service and handling confidential materials. Typical duties include filing, data entry, record maintenance, and assisting the public with information and procedures.

Qualifications

• Two years of clerical or administrative work in the subject area or an equivalent combination of education, training and experience.
• Ability to perform data entry, handle confidential information and provide strong customer service.

Responsibilities

• Receives, sorts, files and retrieves forms, correspondence and documents.
• Compiles reports and summaries of work.
• Updates, checks and completes records, forms and documents.
• Verifies discrepancies and makes corrections.
• Processes documents to update and maintain files and records.
• Researches records and disburses information.
• Operates and maintains office equipment.
• May coordinate calendars, schedules, meetings and travel arrangements.
• May maintain account records, cash control, and accounts payable/receivable.
• Front desk duties and customer service focus.

Skills

Customer service

Data entry

Microsoft Office

Record management

Education

Associate's degree

High school diploma or equivalent

Tools

AVID voter registration database software

Excel

Job description

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Note: This position is in the Voter Services Division of the Recorder's Office. This position will be part time 20 hours per week during non-election periods and full time during election cycles (normally scheduled in even numbered years). Due to the change in hours during elections, this position is benefit eligible. United States citizenship is a requirement for this position. (Illustrative Only)

• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• May perform data entry
• May record and document proceedings
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• May maintain account records, cash control, accounts receivable and accounts payable
• May assist other agencies and the public with information forms and other department resources and explaining procedures
• May answer incoming phone calls
• May order, receive and distribute office and program supplies

Essential functions of this position include but not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork.

Two years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Additional Requirement

Must be able to complete a background check.

The ideal candidate will have experience using AVID voter registration database software, experience working a federal election, familiarity with federal and state of Arizona election laws, and is a team player with excellent customer service and data entry skills. This is a front desk position that focuses heavily on in-person customer service.

Preferred Qualifications

• Experience with AVID voter registration database software
• Experience working an election in an administrative capacity (not a poll worker on election day)
• Customer service experience
• Data Entry/Excel Experience

This position is non-exempt from overtime.

This position is safety sensitive.

Considerable knowledge of

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures

Skill in

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.