Voter Services Specialist - Recorder (1126)

Coconino County Arizona

Flagstaff (AZ)

On-site

USD 21,000 - 26,000

Part time

27 hours ago

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Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Vacation/Annual Leave

Sick Leave

Job summary

Coconino County, Arizona, is seeking a part-time clerical professional for the Voter Services Division of the Recorder's Office. The position shifts to full-time during election cycles and is benefit-eligible during those periods. United States citizenship is required.

The role involves front-desk duties, data entry, and customer service, with duties including filing, records updates, and coordination of schedules. A background check is required to proceed.

Qualifications

Two years' experience in clerical or administrative work within subject area.
Or Associate's degree and one year experience in clerical/administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

Receives, sorts, files and retrieves forms, correspondence and documents
Compiles reports and summaries of work
Updates, checks and completes records, forms and documents
Verifies discrepancies and makes corrections
Processes documents to update and maintain files and records
Researches records and disburses information
Processes & distributes confidential and sensitive documents
Establishes and maintains complex filing systems
Composes, formats and types routine correspondence, reports and other documents
Operates and maintains a variety of office equipment
May perform data entry
May record and document proceedings
May orient and train other clerical staff
May coordinate calendars, schedules, meetings, training and travel arrangements
May maintain account records, cash control, accounts receivable and accounts payable
May assist other agencies and the public with information forms and other department resources and explaining procedures
May answer incoming phone calls
May order, receive and distribute office and program supplies

Skills

Customer service

Data entry

Office procedures

Communications

Education

Associate's degree

Tools

AVID voter registration software

Excel

Job description

Nature of Work

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Note: This position is in the Voter Services Division of the Recorder's Office. This position will be part time 20 hours per week during non-election periods and full time during election cycles (normally scheduled in even numbered years). Due to the change in hours during elections, this position is benefit eligible. United States citizenship is a requirement for this position.

Typical Duties (Illustrative Only)

Receives, sorts, files and retrieves forms, correspondence and documents
Compiles reports and summaries of work
Updates, checks and completes records, forms and documents
Verifies discrepancies and makes corrections
Processes documents to update and maintain files and records
Researches records and disburses information
Processes & distributes confidential and sensitive documents
Establishes and maintains complex filing systems
Composes, formats and types routine correspondence, reports and other documents
Operates and maintains a variety of office equipment
May perform data entry
May record and document proceedings
May orient and train other clerical staff
May coordinate calendars, schedules, meetings, training and travel arrangements
May maintain account records, cash control, accounts receivable and accounts payable
May assist other agencies and the public with information forms and other department resources and explaining procedures
May answer incoming phone calls
May order, receive and distribute office and program supplies

Essential Functions of this Position

sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork.

Minimum Qualifications

Two years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Additional Requirement

Must be able to complete a background check.

Ideal Candidate

The ideal candidate will have experience using AVID voter registration database software, experience working a federal election, familiarity with federal and state of Arizona election laws, and is a team player with excellent customer service and data entry skills. This is a front desk position that focuses heavily on in-person customer service.

Preferred Qualifications

Experience with AVID voter registration database software
Experience working an election in an administrative capacity (not a poll worker on election day)
Customer service experience
Data Entry/Excel Experience

Non-Exempt and Safety Sensitive

This position is non-exempt from overtime.

This position is safety sensitive.

Knowledge, Skills and Abilities

Considerable Knowledge Of

Business English, spelling and arithmetic, punctuation and grammar
Office practices and procedures

Skill In

Use of computer systems, Microsoft Suite, and other office machines
Report preparation

Ability To

Compose correspondence dealing with technical and complex matters
Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
Prioritize, plan and carry out assignments
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Follow written and verbal instructions
Communicate effectively verbally and in writing

Equal Opportunity Employer

Coconino County is an Equal Opportunity Employer.

National Service Alumni Encouragement

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)