Vocal Arts Scheduling & Programs Lead

OPERA America, Inc.; New York, Northern (NY, KY); Hybrid; USD 67,000 - 69,000; Full time

Job summary

The Juilliard School is seeking a Schedule and Program Administrator for the Vocal Arts department in New York. The role coordinates 100+ weekly schedules and collaborates with students, faculty, and staff to support operas, concerts, recitals, coachings, and masterclasses.

The position requires a Bachelor’s degree and at least two years in a performing arts or higher education setting, strong music-reading ability, and excellent communication.

Qualifications

• Bachelor’s degree and at least two years of professional experience in a performing arts organization or higher education institution.
• Must be able to read a music score.
• Some knowledge of operatic and vocal repertoire.
• Proficiency in Microsoft Office, including Word, Excel, Power Point, and Outlook.
• Superb written, verbal, and interpersonal communication skills.
• Exceptional judgment, discretion, and integrity under stressful circumstances.
• Approaches challenges with a mindset that is creative and proactive.
• Ability to maintain a detail-oriented approach while managing multiple projects simultaneously in a busy environment.
• Ability to work well as a member of a team in a collaborative environment and oversee complete projects independently.
• Understanding of and commitment to equity, diversity, inclusion and belonging, and the mission of The Juilliard School.
• Dedication to fostering a community that values respect and collaboration across diverse backgrounds.

Responsibilities

• Oversees the coordination, execution, and distribution of over one hundred weekly Vocal Arts schedules for all departmental activities.
• Oversees and coordinates scheduling of all Voice Department studio lessons with aid from the Manager of Curriculum and Schedules.
• Collaborates with students, faculty, guest artists, pianists, and staff to plan schedule-related elements of all Vocal Arts activities.
• Operates as the central hub of communication for Vocal Arts correspondence regarding schedule requests and issues.
• Manages schedule data analysis and monthly reports; advises leadership on trends.
• Assists leadership with future schedule planning and strategic scheduling for classes and performances.
• Oversees room requests and access to spaces for constituents and departments.
• Updates Vocal Arts contact lists and distribution lists for students, alumni, and faculty.
• Serves as liaison with Registrar, IT, and ASIMUT staff to maintain academic schedules.
• Assists in managing Artistic Director’s calendar and release requests.
• Manages release request system with support of Curriculum and Schedules staff.
• Serves as Schedule and Program Administrator for the Summer Voice program.

Skills

Music reading

MS Office proficiency

Written and verbal communication

Team collaboration

Education

Bachelor’s degree

Tools

ASIMUT scheduling software

Microsoft Office Suite

Job description

The Juilliard School is seeking a Schedule and Program Administrator for the Vocal Arts department in New York. The role coordinates 100+ weekly schedules and collaborates with students, faculty, and staff to support operas, concerts, recitals, coachings, and masterclasses.

The position requires a Bachelor’s degree and at least two years in a performing arts or higher education setting, strong music-reading ability, and excellent communication.