Vital Records Admin Assistant — Budget & Inventory

Florida; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Annual and Sick Leave

Paid holidays

Health insurance options

Retirement plan

Job summary

Florida Department of Health in Jacksonville seeks an Administrative Assistant I to support the Administrative Services Unit. The role involves records management, purchasing, budgeting, and billing tasks, with duties spanning inventory control, cash handling, and report preparation.

The incumbent will maintain property records, assist in training updates, and help ensure compliance with state policies while supporting various agencies and county health departments.

Qualifications

• Excellent customer service skills.
• Knowledge of Office 365 products such as Word, Excel and Outlook.

Responsibilities

• Maintains inventory and control of office supplies and safety paper as part of records management.
• Assists in collecting and processing daily deposits and ensuring accuracy of cash handling.
• Reviews requisitions for eligibility of safety paper issuance and prepares shipments per policy.
• Updates reports and spreadsheets to monitor operating budgets and perform daily administrative tasks.
• Maintains and updates the asset management system for State owned property.
• Performs other related duties and special assignments as required, including travel.

Skills

Customer service

Office 365

Job description

Florida Department of Health in Jacksonville seeks an Administrative Assistant I to support the Administrative Services Unit. The role involves records management, purchasing, budgeting, and billing tasks, with duties spanning inventory control, cash handling, and report preparation.

The incumbent will maintain property records, assist in training updates, and help ensure compliance with state policies while supporting various agencies and county health departments.