Visa Specialist

Cultural Vistas; United States; Remote; PLN 189,609 - 200,986; Full time

Job summary

Cultural Vistas in the United States seeks a Visa Specialist to support professional exchanges for Train USA programs. You will evaluate visa applications, assist host companies, and ensure compliance with J-1 regulations.

You will serve as Alternate Responsible Officer for SEVIS, manage deadlines, and communicate with hosts, participants, and attorneys to provide high-quality visa processing services.

Qualifications

• Bachelor’s Degree preferred.
• 2–4 years in admin support, customer service, or program management.
• Strong critical thinking, problem-solving, analytics and presentation skills.
• Ability to represent the organization professionally in meetings/events.
• Excellent verbal and written communication with diverse stakeholders.
• High attention to detail for records and compliance.

Responsibilities

• Manage visa processing for host companies and participants.
• Evaluate sponsorship applications for compliance with J-1 rules and CV policies.
• Provide guidance and support throughout the visa process.
• Serve as Alternate Responsible Officer (ARO) for SEVIS.
• Monitor SEVIS deadlines and ensure accurate records.
• Send invoices and track payments.
• Periodically conduct local site visits to ensure program compliance.

Skills

Critical thinking

Problem solving

Analytical thinking

Presentation skills

Multi-tasking

Communication

Attention to detail

Team collaboration

Education

Bachelor's Degree

Tools

Salesforce

Job description

Job Category: Global Talent Development Programs

Requisition Number: VISAS001012

• Posted : July 24, 2026
• Full-Time
• Remote

Locations

Showing 1 location

Remote within the US
1250 H St NW
Washington, DC 20005, USA

Remote within the US
1250 H St NW
Washington, DC 20005, USA

• Pay or shift range: $50,000 USD to $53,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

The Visa Specialist supports professional exchanges between U.S. host companies and international students and young professionals for Train USA’s approximately 3000 Intern/Trainee, Teach and Research Scholar programs annually. The Visa Specialist evaluates exchange visitor applications for visa sponsorship; and provides hosts and participants support throughout their visa application process. The Visa Specialist serves as an Alternate Responsible Officer (ARO) for DHS’s SEVIS database.

Duties and Responsibilities

Visa Processing

• Manages the application process and provides guidance and support for host companies and approximately 250-300 participants.
• Evaluates visa sponsorship applications to determine compliance with J-1 visa regulations, as well as internal CV policies.
• Ensures that the program provides robust and meaningful training opportunities that are in line with the participant’s educational and professional experience;
• Assists host companies in the development of training programs by synthesizing information and succinctly expressing the goals and objectives of the program in a training plan
• Monitors SEVIS deadlines and collaborates with supervisor to ensure accurate records;
• Serves as an Alternate Responsible Officer for U.S. government database (SEVIS) to issue visa sponsorship documents and update and maintain participant records.
• Monitors SEVIS deadlines and reports, as well as participant arrival information;
• Prioritizes tasks with attention to deadlines and customer expectations in a highvolume, time sensitive and client-focused environment
• Responsible for sending invoices and tracking payments.
• May periodically conduct local site visits to ensure companies meet program requirements, participants are having a positive experience and to promote Cultural Vistas’ services

Customer Service

• Educates companies, partners, and attorneys on J-1 visa regulations and CV application process and sponsorship services.
• Maintains communication with host companies, participants, immigration attorneys and Cultural Vistas’ partners around visa processing services to ensure high quality and consistent customer service.

Professional Development

• Develops and maintains an advanced knowledge of J-1 visa regulations application requirements and Cultural Vistas policies in order to properly represent Cultural Vistas throughout the process and at events
• Develops and maintains industry knowledge by seeking out educational workshops, classes and related publications.
• Takes pro-active approach to improve business functions and workflow within department.
• Work in accordance with the mission, goals, values and strategic direction of Cultural Vistas

General Qualifications

We’re looking for the right candidate, not the perfect candidate. That’s why we encourage you to apply if you’re interested in the role and believe you’d be an asset to our team, even if you don’t check every box below:

• Education: Bachelor’s Degree preferred
• Minimum of 2-4 years of administrative support, customer service, or program management experience required.
• Strong critical thinking skills, problem-solving skills, analytical thinking and presentation skills
• Ability to comfortably and confidently represent organization in a professional manner in meetings, events, presentations and calls with various stakeholders;
• Effectively communicates, both verbally and in writing, with supervisors, colleagues, external stakeholders and people of diverse backgrounds
• High level of concern for providing exceptional customer service
• Ability to multi-task, to prioritize workload, to organize, and to make decisions in a deadline sensitive environment
• Must possess extraordinary attention to detail for records and compliance responsibilities including internal policies and standard operating procedures
• Demonstrated ability to anticipate outcomes and problem solve
• Demonstrated ability to maintain proactive, flexible, inventive approach
• Ability to exhibit a collegial attitude and excel within a collaborative team working environment
• Strong personal commitment to continual professional development
• Interest in and commitment to cultural exchange and the mission of Cultural Vistas.

Having one or more of the following will really catch our eye

• Proficiency in Salesforce or other CMS experience
• Experience with SEVIS and the J1 Intern/Trainee/Research Scholar/Specialist and Teacher Categories

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.