Sr. Executive Administrator

Visa; San Francisco (CA); On-site; USD 105,000 - 163,000; Full time

Job summary

Visa is seeking an Executive Assistant to provide direct administrative support to the SVP of Global Acceptance Solutions and assist the broader team. You will manage complex calendars, coordinate domestic and international travel, and handle expense reporting with discretion.

The role emphasizes professionalism, proactive problem solving, and the ability to balance multiple tasks in a fast-paced environment while contributing to team events and cross-functional initiatives.

Qualifications

• 2+ years of work experience with a Bachelor's Degree or higher.
• Experience supporting executives in fast-paced environments.
• Strong written and verbal communication skills.

Responsibilities

• Calendar & Meeting Management: Proactively manage calendars and schedule meetings.
• Travel & Expense Management: Coordinate domestic/international travel and expense reporting.
• Communication & Relationship Building: Engage with stakeholders and executives.
• Project & Event Coordination: Support team initiatives and large events.
• Confidentiality & Professionalism: Handle sensitive matters with discretion.
• General Administrative Support: Assist 1–2 senior executives and teammates.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Communication skills

Discretion

Project coordination

Event planning

MS Office

AI tools (CoPilot, ChatGPT)

Education

Bachelor’s Degree or Advanced Degree

Tools

SAP Concur

Microsoft Outlook

SharePoint

Job description

About Us

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters - to you, to your community, and to the world. Progress starts with you.

Job Description

The Executive Assistant provides direct administrative support primarily to the SVP of Global Acceptance Solutions, one of the business units within Visa (VAS-Value Added Services), as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

As an individual contributor, you will focus on execution, solving a range of straightforward and complex problems and analyzing possible solutions using standard procedures, with moderate guidance and supervision.

This role offers the opportunity to work in a fast-paced environment, where your contributions will directly impact the success of a growing business. As an Executive Assistant, you will be at the heart of our operations, ensuring seamless communication and organization within the team. The ideal candidate will exhibit a positive attitude, strong communication skills, and the ability to proactively manage multiple calendars, organize large team events, and serve as an overall problem solver.

Key Responsibilities

• Calendar & Meeting Management:
  
  
  • Proactively manage complex calendars and resolve scheduling conflicts for supported executives.
  
  
  • Organize and coordinate internal and external meetings, including large team events and expanded staff meetings.
  
  
  • Prepare meeting agendas, presentations, and manage shared team resources on intranet/portals.
  
  


• Travel & Expense Management:
  
  
  • Coordinate complex domestic and international travel, including itineraries, visas, and logistics.
  
  
  • Prepare and submit expense reports using Visa’s software (SAP Concur).
  
  
  • Assist with other administrative processes and expense-related tasks as needed.
  
  


• Communication & Relationship Building:
  
  
  • Engage effectively with client assistants and stakeholders across the organization to facilitate seamless communication.
  
  
  • Build strong relationships with executives, colleagues, and members of the Executive Administrator community at Visa.
  
  
  • Provide and receive constructive feedback, managing conflict resolution with professionalism.
  
  
  • Draft, proofread, and address issues in communication plans or reports before they reach clients.
  
  


• Project & Event Coordination:
  
  
  • Support key team initiatives as a project coordinator, contributing to multidisciplinary teams and projects.
  
  
  • Organize logistics for team functions, both locally and abroad.
  
  
  • Propose innovative ideas and implement best practices for team collaboration and efficiency.
  
  


• Confidentiality & Professionalism:
  
  
  • Handle sensitive and critical matters with absolute discretion and professionalism.
  
  
  • Maintain a high level of attention to detail, exercising sound judgment in all tasks.
  
  
  • Exhibit a proactive, can-do attitude by taking initiative with minimal supervision.
  
  


• General Administrative Support:
  
  
  • Provide dedicated administrative support to 1-2 senior executives, as well as general assistance to other team members.
  
  
  • Discern and prioritize the nuances between various projects and client requirements.
  
  
  • Participate actively in the onboarding of new team members and in ongoing departmental tasks.
  
  

Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.

Qualifications

Basic Qualifications

• 2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD, or PhD)

Preferred Qualifications

• 3 or more years of work experience with a Bachelor’s Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD)


• 3 or more years of experience supporting executives in a fast-paced and demanding work environment.


• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and AI tools such as CoPilot and ChatGPT.


• Demonstrated ability to multi-task, prioritize, and manage complex assignments with strong attention to detail.


• Experience with executive-level calendar management, travel coordination, and expense reporting.


• Project management skills with the ability to coordinate large team events and initiatives.


• Strong verbal and written communication skills, with the ability to interact and collaborate across diverse teams and job functions.


• High degree of professionalism, discretion, and experience handling confidential information.


• Highly organized self-starter who takes initiative and works well independently with minimal supervision.


• Ability to build relationships, understand broader organizational context, and "get things done" efficiently.


• Demonstrates strong judgment, customer service focus, and a collaborative team player mentality.


• Comfortable operating in a fluid environment where assignments and priorities can change frequently.


• Stay current with evolving technologies, leveraging available tools - including AI to drive efficiency and continuously improve processes.

Information for US Applicants

For roles located in the US, the estimated salary range for this position is $104,900.00 to $ 163,000.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location.

In addition, this position may be eligible for bonus and equity.

• Medical


• Dental


• Vision


• 401(k)


• FSA/HSA


• Life Insurance


• Paid Time Off


• Wellness Program

Work Hours

Varies upon the needs of the department.

Travel Requirements

This position requires travel 5-10% of the time.

Mental/Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer

Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law, including the requirements of Article 49 of the San Francisco Police Code.