Virtual Scheduling Assistant

Wanderwell Collective; Texas; Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Remote, flexible work schedule

Training and ongoing support

Incentives for project support

Growth pathways into travel planning

Travel industry benefits and discounts

Job summary

Wanderwell Collective in the United States is seeking a reliable Virtual Scheduling Assistant to support our travel advisors. This fully remote role focuses on calendar coordination, client communication, and ensuring appointments and timelines flow smoothly.

You will manage scheduling, send reminders, track deadlines, and help with travel timelines. Ideal candidates are organized, self-motivated, and comfortable using Google Calendar and email tools, with a passion for travel.

Qualifications

• Strong time management and organization skills.
• Excellent written and verbal communication.
• Proficient with Google Calendar and scheduling tools.
• Ability to multitask and work independently in a remote setting.
• Prior scheduling, admin, or customer service experience is a plus.

Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track deadlines and travel milestones
• Support trip timeline management, including payments and documents
• Communicate professionally with clients and team members

Skills

Time management

Organization

Written and verbal communication

Multitasking

Independent work

Customer service

Tools

Google Calendar

Scheduling tools

Email platforms

Job description

About Us

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Title

Virtual Scheduling Assistant

Job Description

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

• Coordinate and manage calendars for multiple travel advisors


• Schedule client consultations and supplier meetings


• Send reminders and follow-ups for scheduled appointments


• Track and organize important deadlines and travel milestones


• Support trip timeline management (e.g., payment schedules, document delivery dates)


• Communicate professionally with clients and team members

Qualifications

• Strong time management and organization skills


• Excellent written and verbal communication


• Comfortable using Google Calendar, scheduling tools, and email platforms


• Ability to multitask and work independently in a remote setting


• Prior experience in scheduling, admin, or customer service is a plus


• Enthusiasm for travel is a bonus but not required

What We Offer

• Remote, flexible work schedule ideal for work-life balance


• Training and ongoing support from a collaborative team


• Income-earning potential through administrative project support and performance-based incentives


• Growth pathways into roles in travel planning or operations


• Access to travel industry benefits and discounts following completion of training