Entry Level | Online Scheduling Coordinator

Wanderwell Collective; New York (NY); Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Remote, flexible work schedule

Training and support from a team

Income-earning potential with project‑

Growth pathways into travel planning/"

Travel industry benefits and discounts

Job summary

Wanderwell Collective is seeking an Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role focuses on calendar coordination, client communication, and timely management of appointments and travel timelines.

You will coordinate calendars for multiple advisors, schedule client consultations and supplier meetings, and send reminders. Experience in scheduling or admin is a plus, and a passion for travel helps but isn’t required.

Qualifications

• Strong time management and organization skills.
• Excellent written and verbal communication.
• Comfortable using Google Calendar, scheduling tools, and email platforms.
• Ability to multitask and work independently in a remote setting.
• Prior experience in scheduling, admin, or customer service is a plus.
• Enthusiasm for travel is a bonus but not required.

Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Skills

Time management

Organization

Communication

Google Calendar

Scheduling tools

Email platforms

Multitasking

Remote work

Tools

Google Calendar

Scheduling tools

Email platforms

Job description

Job Title: Online Virtual Scheduling Assistant – Remote

About Us

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Qualifications

• Strong time management and organization skills
• Excellent written and verbal communication
• Comfortable using Google Calendar, scheduling tools, and email platforms
• Ability to multitask and work independently in a remote setting
• Prior experience in scheduling, admin, or customer service is a plus
• Enthusiasm for travel is a bonus but not required

What We Offer

• Remote, flexible work schedule ideal for work-life balance
• Training and ongoing support from a collaborative team
• Income-earning potential through administrative project support and performance-based incentives
• Growth pathways into roles in travel planning or operations
• Access to travel industry benefits and discounts following completion of training