Virtual Payroll Administrator

Arc Document Solutions; Lincoln City (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Good pay and benefits package

Job summary

A leading document solutions provider is seeking a Virtual Payroll Administrator to oversee payroll functions for over 10,000 employees across the USA and Canada. The ideal candidate will have 3-5 years of payroll processing experience, proficiency in software like ADP Workforce Now, Paychex, and QuickBooks, along with strong analytical skills. Responsibilities include managing payroll transactions, ensuring compliance with laws, and preparing payroll records. This position offers competitive pay and benefits, and is open only to legally authorized US applicants.

Qualifications

• 3-5 years of related experience in payroll processing.
• Strong attention to detail and ability to multitask.

Responsibilities

• Oversee payroll processing systems for accuracy and timeliness.
• Manage payroll updates for new hires, terminations, and pay rate changes.
• Prepare and maintain accurate payroll records and reports.
• Ensure compliance with payroll laws.
• Reconcile payroll discrepancies.
• Support audits with necessary documentation.
• Align client billings with payrolls.
• Perform other related duties as assigned.

Skills

Proficiency in payroll software

Strong analytical and problem-solving abilities

Advanced Excel skills (Pivot Tables)

Tools

ADP Workforce Now

Paychex

QuickBooks

Job description

About the job Virtual Payroll Administrator

ARC is your partner in digital printing and document workflow solutions, serving businesses across diverse industries. With 140 locations around the world.

The Role

The Payroll Administrator will be instrumental in overseeing our comprehensive payroll functions, ensuring accuracy, timeliness, and compliance with government regulations. This role involves processing payroll across all 50 States and Canada for over 10,000 employees, managing payroll transactions, and ensuring the accuracy of time sheets and wages. The Payroll Administrator, who will report to the Payroll Manager, is expected to demonstrate strong numeracy skills, attention to detail, and the ability to multitask effectively.

Responsibilities

• Implement, maintain, and review payroll processing systems for accurate and timely payroll transactions.
• Handle payroll updates including new hires, terminations, and pay rate changes.
• Prepare and maintain accurate payroll records and reports.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Reconcile and investigate payroll discrepancies using Quick‑Books/Paychex and our proprietary software.
• Support audits by providing records and documentation.
• Recommend updates to payroll processing software, systems, and procedures.
• Bill clients to align client billings with payrolls and contractual obligations, including creating QuickBooks entries and invoices.
• Perform other related duties as assigned.

Skills & Qualifications

• Proficiency in payroll software, such as ADP Workforce Now, Paychex, and QuickBooks.
• Three to five years of related experience in payroll processing.
• Strong analytical and problem‑solving abilities.
• Proficient in Microsoft Office Suite, particularly advanced Excel skills (Pivot Tables).

We embrace diversity and inclusion, ensuring all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, sexual orientation, gender identity or expression, marital status, or any other protected characteristic.

This position, which offers a good pay and benefits package, is only open to USA applicants who are legally authorized to work in the US.