Payroll Benefits Coordinator

Confidential; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A dynamic organization is looking for a Payroll & Benefits Coordinator in St. Louis, MO. This role involves the timely processing of U.S. and Canadian payrolls while managing HR operations and benefits administration. Candidates must have a strong attention to detail and relevant experience in payroll processing. This is a full-time position requiring effective problem-solving, organization skills, and proficiency in Microsoft Office. Join a committed team promoting diversity and inclusion.

Qualifications

• Strong attention to detail and ability to maintain confidentiality.
• Effective problem-solving and organizational skills.
• Ability to multi-task and meet deadlines.

Responsibilities

• Prepare and reconcile payrolls bi-weekly and weekly.
• Administer electronic timekeeping system for employees.
• Ensure compliance with payroll regulations and requirements.

Skills

Strong attention to detail

Effective problem-solving

Clear written and verbal communication skills

Proficiency in Microsoft Office Suite

Experience with ADP Workforce Now

Education

Associate’s degree or equivalent

1–3 years of payroll processing experience

Job description

This position is being posted on a confidential basis. All applications will be handled with strict confidentiality, and only shortlisted candidates will be contacted.

About the Role

The Payroll & Benefits Coordinator is responsible for ensuring accurate and timely processing of U.S. and Canadian payrolls while supporting benefits administration and HR operations. This role partners closely with internal stakeholders and external vendors to maintain compliance, data integrity, and a high level of employee service.

The candidate will be responsible for ensuring accurate and timely processing of U.S. and Canadian payrolls while supporting benefits administration and HR operations.

Responsibilities

• Prepare, manage, and reconcile all aspects of bi-weekly and weekly payrolls.
• Administer the electronic timekeeping system, including new hires, terminations, and time-clock issues.
• Ensure compliance with all applicable payroll regulations, including prevailing wages, certified payrolls, garnishments, withholdings, and payroll tax requirements.
• Prepare and reconcile prevailing wage payrolls and certified payroll reports for federally funded installation projects.
• Complete monthly, quarterly, and annual payroll reporting.
• Process year-end reporting accurately and on time (W-2, W-2c, 1095, AAP, EEO, T4, T2200, OSHA, and Veterans Reporting).
• Develop ad-hoc financial and operational reports as required.
• Coordinate with external auditors, workers’ compensation vendors, corporate auditors, 401(k) audits, and wage/hour audits.
• Provide excellent service by assisting managers and employees with payroll and HR-related inquiries.
• Administer employee benefits and maintain accurate records.
• Maintain employee Paid Time Off (PTO) records in accordance with company policies.
• Reconcile monthly benefit invoices and prepare journal entries for the Finance department.
• Support annual open enrollment and audit benefit enrollments to ensure accurate vendor transmission.
• Maintain strong working relationships with payroll and HR vendors (e.g., ADP, benefits providers).
• Support the recruiter with new hire onboarding.
• Perform other duties and projects as assigned.

Qualifications

• Strong attention to detail and ability to maintain confidentiality.
• Effective problem-solving and organizational skills.
• Ability to multi-task and meet deadlines.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with ADP Workforce Now preferred.

Education & Experience

• Associate’s degree or equivalent from a two-year college or university.
• 1–3 years of payroll processing and data entry experience.
• Equivalent combination of education and experience will be considered.

Work Environment & Physical Demands

Office environment with moderate noise levels. Regular sitting; occasional standing, walking, stooping, or lifting up to 25 lbs.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Human Resources

Industries

Manufacturing