Virtual Operations & Marketing Coordinator

Remote Raven; Phoenix (AZ); Hybrid; USD 25,000 - 39,000; Full time

Benefits offered by this job

Up to $5/hour

100% remote work

Full-time role

Job summary

Remote Raven is seeking a Virtual Operations & Marketing Coordinator to run daily marketing and operations. You will own a CRM, manage high‑volume SMS outreach, keep the executive inbox organized, and maintain clean, deployment‑ready lead data that fuels the company’s deals.

You will report to the business owner and support several brands, requiring independence, precision, and clear communication to inform stakeholders without prompting.

Qualifications

• Hands‑on CRM administration across platforms, including tagging and segmentation.
• SMS/text outreach experience and list prep, deployment, and opt‑out compliance.
• Executive inbox management with prioritization and timely responses.
• Strong data‑operations discipline: cleaning, de‑duping, standardizing data.
• Excellent written English and attention to detail; able to work independently US hours.
• Basic website/content tasks and social posting coordination.

Responsibilities

• CRM management & administration: templates, lists, tagging, segmentation, data accuracy.
• SMS & text outreach: daily campaigns, verification, monitoring delivery and responses.
• Email & executive inbox support: triage, prioritization, draft replies as needed.
• Lead data operations: clean property files, organize skip traces, prepare lists.
• Marketing, social & content: schedule posts, repurpose content, run campaigns.
• Website, presentations & research: update WordPress/Elementor pages; build slides; summarize market research.

Skills

CRM administration

SMS outreach

Executive inbox management

Lead data operations

Marketing coordination

Content creation

Website maintenance

PowerPoint presentations

Data cleaning & deduplication

Cross-brand coordination

Education

Tools

GoHighLevel

REI BlackBook

Smarter Contact

EZ Texting

DealMachine

PropStream

WordPress

Elementor

PowerPoint

Microsoft Teams

OneDrive

Zillow

Streamyard

Job description

A US-based real estate investment and wholesaling firm, in business since 1999, is seeking a Virtual Operations & Marketing Coordinator to run its day-to-day marketing and operations. This is a full-time, fully remote role for someone who can own a CRM, manage high-volume SMS outreach, keep an executive inbox under control, and maintain clean, deployment-ready lead data — the pipeline that drives the company’s deals.

You will report to the business owner and support several connected brands. The role calls for independence, precision, and clear communication: much of the work runs while the US team is offline, so the firm needs someone who owns outcomes, flags problems early, and keeps stakeholders informed without being asked.

Key Responsibilities

CRM Management & Administration

• Create and maintain SMS, email, and workflow templates; upload and clean contact lists; apply tagging and segmentation; monitor inbound inquiries; and maintain data accuracy across platforms.

SMS & Text Outreach

• Manage daily SMS campaigns from list prep through send and follow-up; verify and clean contacts before deployment; monitor delivery and responses; qualify and route leads; and maintain opt-in / opt-out compliance.

Email & Executive Inbox Support

• Organize and triage leadership inboxes; prioritize by urgency and business impact; flag time-sensitive items (lender, partnership, escalation, and contract correspondence); track follow-ups; and draft replies on request.

Lead Data Operations (training provided)

• Clean and standardize property files; pull and organize skip-traced owner data; and prepare accurate lists for outreach and CRM upload.

Marketing, Social & Content(basic proficiency is fine)

• Schedule and publish social content; create and repurpose written content; build and monitor email and event campaigns; and help moderate an online community.

Website, Presentations & Research(training provided)

• Update website pages and blog posts (WordPress / Elementor); build PowerPoint materials; and conduct business, market, and competitor research with clear summaries.

• Hands‑on CRM administration (GoHighLevel or comparable): lists, tagging, segmentation, templates.
• SMS / text‑outreach experience (or closely comparable outreach), including list prep, deployment, response handling, and opt‑out compliance.
• Executive email / inbox management with strong prioritization judgment.
• Strong data‑operations discipline: cleaning, de‑duplicating, standardizing, and validating data.
• Excellent written English; high attention to detail; able to work independently across US (Arizona) business hours.
• Fast learner across new platforms, with strong problem‑solving instincts.

Preferred Qualifications

• Real estate lead‑generation or property‑research experience.
• Skip‑tracing / property‑data tools (DealMachine, PropStream).
• Website maintenance (WordPress / Elementor), content / social, and PowerPoint.
• Experience supporting a multi‑business owner.

Tools & Software

Primary CRM:GoHighLevel (GHL). Also: REI BlackBook, Smarter Contact, EZ Texting, InvestorBase, Rezzie, Offergun, DealMachine, PropStream, Zillow, FlexMLS, WordPress, Elementor, Streamyard, PowerPoint. Collaboration via Microsoft Teams and OneDrive.

What Makes You a Great Fit

• You guard data quality and clean every list before it goes out.
• You act before being told and flag problems early.
• You keep a busy owner informed without being chased.
• You take correction well and improve the system.
• You stay organized across many brands and tools.

What We Offer

• Up to$[5]/hour
• 100% remote work
• Full‑time role

Interview scheduling

• Philippines (PHT): 6:00 PM – 4:00 AM (next day)

Thank you in advance for your flexibility in finding a time that works.