Virtual Mail Specialist, Rosedale

Catapult Federal Services; Rosedale (MD); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Job summary

Catapult Federal Services in Rosedale, MD is seeking a Mailroom Specialist (Virtual Mail Delivery Ops Specialist) for a contract-to-hire role. Location is on-site with standard business hours, handling mail digitization, sorting, scanning, and data entry tasks.

The ideal candidate will have strong customer service, attention to detail, and experience with Google Sheets. Training and collaboration with the team are key components of the role.

Qualifications

• 1 year of experience in a mailroom, data entry position, or light industrial environment.
• Proven ability to communicate effectively verbally and in writing.
• Demonstrated ability to identify and provide solutions to daily problems.
• Proficient in using spreadsheets, specifically Google Sheets.

Responsibilities

• Receive, sort, pack, ship, scan, and process mail promptly and accurately.
• Maintain punctuality, attendance, and attention to detail.
• Lift up to 50 lbs and push up to 60 lbs on a cart.
• Demonstrate self-motivation and proactive approach to work.
• Comply with safety policies and Code of Conduct.
• Understand Virtual Mail Delivery operation processes and identify issues.

Skills

Mailroom experience

Verbal and written communication

Problem solving

Google Sheets

Education

High School Diploma

Tools

Google Sheets

Job description

Professional Services

Rosedale , MD Contract To Hire Sep 21, 2026

Mailroom Specialist (Virtual Mail Delivery Ops Specialist)

Location – Rosedale, Maryland

M-F 8:30-5 pm EST

Fully On-site

Contract To Hire (6 months)

About Our Client

Our client is a leading provider of online legal services, helping millions of customers officially start and run businesses, protect brands and intellectual property, and manage legal matters for individuals and families. With over two decades of industry experience, the company is renowned for its innovative technology and commitment to making legal help accessible to all. Operating primarily in the United States, the company values creativity, problem-solving, and a passion for building legal and tax products that make a positive impact.

Job Description

In this role, you will be part of the Virtual Mail Division, ensuring our customers can digitize their mail and view its contents from anywhere in the world. Your primary responsibilities will involve receiving, sorting, scanning, and processing mail efficiently and accurately. You will play a crucial role in maintaining the smooth flow of mail between our receiving and processing sites, ensuring timely delivery of our services.

The ideal candidate is passionate about providing exceptional customer service and has a keen eye for detail. You will work closely with other team members and stakeholders to streamline processes, identify and resolve issues, and contribute to continuous improvement initiatives.

Duties and Responsibilities

• Receive, sort, pack, ship, scan, and process mail promptly and accurately.
• Maintain exceptional punctuality, attendance, and attention to detail.
• Lift up to 50 lbs and push up to 60 lbs on a cart.
• Demonstrate a self-motivated and proactive approach to work.
• Comply with all safety policies and the company's Code of Conduct.
• Exhibit a deep understanding of the Virtual Mail Delivery operation processes.
• Identify process issues or constraints and work with leadership to resolve them.
• Assist in training Virtual Mail Agents and other team members as required.
• Digitally assign mail items to customer accounts quickly and accurately.
• Assist management in coordinating production distribution and work distribution.
• Collect, proof, and review operational data, including Digital Delivery and Shipping records.
• Serve as a backup or secondary contact for office location issues as needed.
• Assist partners, vendors, couriers, and carriers with delivery inquiries and issues.
• Investigate, report on, and solve delivery chain discrepancies.

Required Experience/Skills

• 1 year of experience in a mailroom, data entry position, or light industrial environment.
• Proven ability to effectively communicate both verbally and in writing.
• Demonstrated ability to identify and provide solutions to daily problems.
• Proficient in using spreadsheets, specifically Google Sheets.

Nice-to-Haves

• Personal interest in the legal services industry.
• Experience with mail sorting and scanning equipment.
• Familiarity with postal regulations and procedures.

Education

High School Diploma or equivalent.

Pay & Benefits Summary

• Hourly rate of $21 per hour
• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) retirement plan with matching contributions.
• Paid time off and other wellness benefits.

Join our client's team and contribute to making legal help accessible to all!

Mailroom | Data Entry | Scanning | Customer Service | Google Sheets | Legal Services