Office Operations Specialist

Weltman, Weinberg & Reis Co., LPA; Dublin (OH); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

PTO 16 days annually

9 company holidays

Medical insurance

Dental insurance

Vision insurance

401(k)

Parental Leave

Life and Disability Insurance

Free parking

Onsite fitness center

Onsite Bistro To Go

Job summary

Weltman, Weinberg & Reis Co., LPA in Dublin, OH, seeks an Office Operations Specialist/Mail Legal Specialist to review, sort, and data-enter mailed documents, and to support front desk duties when needed. This is a high-volume, detail-driven clerical role in a busy office.

The ideal candidate is self-motivated, organized, with accurate typing (35 wpm) and the ability to lift up to 25 pounds. Benefits include PTO, holidays, medical and 401(k) plans; daytime schedule is Monday–Friday, 8:00 am to

Qualifications

• High school diploma or GED is required.
• Experience in an office, mailroom, stockroom or processing dept preferred.
• Ability to lift up to 25 pounds and type 35+ wpm.
• Must pass a detailed background check and drug screen.

Responsibilities

• Receives, reviews, sorts incoming mail and documents.
• Interprets and enters data electronically in designated systems.
• Follow up with internal clients to resolve data questions or gaps.
• Files or routes source documents after entry.
• Provides front desk coverage as needed and answers calls.
• Complete required training and maintain regular attendance.

Skills

Typing 35 wpm

Attention to detail

Organization

Education

High school diploma or GED

Job description

The primary responsibilities of the Office Operations Specialist/Mail Legal Specialist include reviewing and sorting mailed documents, categorizing information, and entering data into designated systems. This is a high-volume, data entry position in an office setting. On occasion, our new specialist will also be asked to cover the front desk coverage from time to time including greeting visitors, and taking incoming calls as needed. If you are self-motivated, organized, and have strong attention to detail.

Responsibilities

• Receives, reviews, and sorts incoming mail.
• Interprets and enters data electronically.
• Follows up with internal clients to resolve questions, inconsistencies, or missing data.
• Files or routes source documents after entry.
• Processes and scans checks.
• Performs other clerical duties, which may include photocopying, filing, and collating.
• Provides coverage for the front desk as needed.
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned

Minimum Requirements

• High school diploma or general education degree (GED).
• 1 year relevant experience working in an office setting, mailroom, stockroom or processing department preferred.
• Ability to lift and/or move supply deliveries and packages weighing up to 25 pounds.
• Ability to type a minimum of 35 words per minute for accurate data entry skills.
• Must be able to pass a detailed background check and drug screen

The Schedule

8:00am - 4:30pm Monday through Friday

Compensation And Benefits

• The expected compensation is $19.48/hour
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the Firm
• Employee Perks available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives
• On site "Bistro To Go" vending and fresh foods available
• Free parking
• Free onsite fitness center for all employees

Physical And Mental Demands

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

Work Environment

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement: Weltman is an equal opportunity employer.

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