Office Operations Specialist

Weltman, Weinberg & Reis Co.; Dublin, Northern (OH, KY); Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Fitness center

Free parking

Job summary

Weltman, Weinberg & Reis Co. in Dublin, OH is seeking an Office Operations Specialist/Mail Legal Specialist to handle high-volume mail, data entry, and file management.

You will greet visitors, answer calls, and support front desk coverage as needed, while maintaining meticulous accuracy and organization. Requirements include a high school diploma or GED, at least 1 year of office experience, 35 WPM typing, ability to lift up to 25 pounds, and the ability to pass a background check and drug

Qualifications

• High school diploma or GED required.
• 1 year of relevant office experience preferred.
• Able to lift/move up to 25 pounds.
• Must pass background check and drug screen.

Responsibilities

• Receive, review, and sort incoming mail.
• Interpret and enter data electronically.
• Follow up with internal clients to resolve questions or missing data.
• File or route source documents after entry.
• Process and scan checks.
• Perform other clerical duties (photocopying, filing, etc.).
• Provide front desk coverage as needed.
• Complete required training for the position.
• Maintain regular and predictable attendance.

Skills

Data entry

Attention to detail

Typing 35 wpm

Front desk

Communication

Education

High school diploma or GED

Job description

The primary responsibilities of the Office Operations Specialist/Mail Legal Specialist include reviewing and sorting mailed documents, categorizing information, and entering data into designated systems. This is a high-volume, data entry position in an office setting. On occasion, our new specialist will also be asked to cover the front desk coverage from time to time including greeting visitors, and taking incoming calls as needed. If you are self-motivated, organized, and have strong attention to detail.

Responsibilities:

• Receives, reviews, and sorts incoming mail.
• Interprets and enters data electronically.
• Follows up with internal clients to resolve questions, inconsistencies, or missing data.
• Files or routes source documents after entry.
• Processes and scans checks.
• Performs other clerical duties, which may include photocopying, filing, and collating.
• Provides coverage for the front desk as needed.
• Complete all required training applicable to this position
• Regular and predictable attendance is an essential function of this position
• Other duties, as assigned
• High school diploma or general education degree (GED).
• 1 year relevant experience working in an office setting, mailroom, stockroom or processing department preferred.
• Ability to lift and/or move supply deliveries and packages weighing up to 25 pounds.
• Ability to type a minimum of 35 words per minute for accurate data entry skills.
• Must be able to pass a detailed background check and drug screen

The Schedule:

8:00am - 4:30pm Monday through Friday

Compensation and Benefits:

• The expected compensation is $19.48/hour
• Paid Time Off (PTO) - 16 days annually +9 Company paid holidays
• Competitive benefits - Medical, Rx, Dental, Vision, 401(k), Parental Leave, Life and Disability Insurance and more. You can review our benefits at www.weltman.com/careers for more information.
• Promotional opportunities from within the Firm
• Employee Perks available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc. Positive office environment with regularly scheduled parties, contests, and community support initiatives
• On site \"Bistro To Go\" vending and fresh foods available
• Free parking
• Free onsite fitness center for all employees

Physical and Mental Demands:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the empl oyee is regularly required to remain in a stationary position at a workstation. This position requires constant use of hands and fingers for typing and operating a computer and other office equipment. The employee must possess the ability to communicate information and ideas in writing and verbally. Occasional standing, walking, bending, and lifting of items weighing up to 15 pounds may be required. Close visual acuity is needed to read, analyze data, and view a computer terminal for extended periods.

This position operates in a professional office environment. It is representative of those an employee encounters while performing the essential functions of this job. The employee will experience low to moderate noise levels and moderate interruptions. The workspace is well-lit and climate controlled.

EEO Statement:

Weltman is an equal opportunity employer.

#1516CS

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.