Virtual Front Desk Receptionist - Virtual Assistant

Zohorecruit; Northern (KY); Hybride; USD 32 000 - 46 000; Plein temps

Résumé du poste

Rockstar is seeking a highly professional, personable Virtual Front Desk Receptionist to be the first point of contact for a private equity firm. This remote role combines hospitality with efficiency, delivering a warm, polished experience to clients, investors, guests, and vendors while working from home.

Responsibilities include greeting visitors virtually, coordinating meetings, managing calendars, handling travel arrangements, and supporting vendors and internal teams with software such as

Qualifications

• Prior experience in a client-facing or customer service role (virtual or in-person).
• Strong verbal and written communication with a warm, professional demeanor.
• Proficiency in NEAT software, Outlook, Teams, Zoom, Excel and PowerPoint.
• Familiarity with Adobe, DocuSign, SharePoint, Concur and Notion.
• Highly organized, detail-oriented and proactive.

Responsabilités

• Virtual Guest Management: greet guests and vendors via Virtual Front Desk software and provide instructions.
• Scheduling & Coordination: book, confirm and manage internal and external meetings; update calendars.
• Administrative Support: travel arrangements and expense reports; manage office supplies; arrange courier/shipping.
• Coordinate repair and maintenance requests; manage vendor relationships and inbox inquiries.
• Professional Representation: be a consistent, welcoming presence for visitors and callers.

Connaissances

Customer service

Communication skills

Organizational skills

Independent worker

Multitasking

Outils

NEAT software

Microsoft Outlook

Teams

Zoom

Excel

PowerPoint

Adobe

DocuSign

SharePoint

Concur

Notion

Description du poste

Virtual Front Desk Receptionist - Virtual Assistant

Rockstar is an industry-leading staffing company based in Arizona that helps healthcare businesses across the United States streamline operations by connecting them with skilled remote professionals. We partner with talented individuals from around the world, providing meaningful remote career opportunities that empower personal and professional growth.

At Rockstar, we are committed to placing team members who not only meet our clients' operational needs but who also reflect our core values of integrity, excellence, and long-term service. Every placement is an opportunity to make a meaningful difference, for the practice, for patients, and for you.

Job Description

This is a remote position.

Rockstar is seeking a highly professional, personable, and adaptable Virtual Front Desk Receptionist to serve as the first point of contact for a well-established private equity firm headquartered in Texas. In this role, you will be responsible for delivering a warm, polished, and professional first impression to clients, investors, guests, and vendors — all while working remotely.

This position requires someone who can blend hospitality with efficiency, ensuring that every interaction reflects the organization’s high standards, collaborative culture, and commitment to excellence.

Key Responsibilities

Virtual Guest Management:

Greet guests, clients, and vendors via Virtual Front Desk software (using NEAT equipment) and provide directions or instructions as needed.

Remotely open doors and coordinate building access.

Manage incoming deliveries and coordinate with vendors.

Scheduling & Coordination:

Book, confirm, and manage internal and external meetings.

Update calendars for schedule changes or cancellations.

Reserve and confirm meeting rooms.

Administrative Support:

Prepare travel arrangements and detailed expense reports (Concur).

Order and track office supplies and catering.

Arrange courier and shipping services.

Coordinate repair and maintenance requests.

Manage vendor relationships and route messages.

Monitor and respond to general inbox inquiries.

Professional Representation:

Serve as a consistent, welcoming presence for all visitors and callers.

Ensure every interaction leaves a positive, lasting impression in line with the firm’s brand.

Requirements

Prior experience in a client-facing or customer service role (virtual or in-person).

Strong communication skills (verbal and written) with a warm and professional demeanor.

Proficiency in:

Virtual Front Desk software (NEAT equipment)

Microsoft Outlook, Teams, Zoom, Excel, PowerPoint

Adobe, DocuSign, SharePoint, Concur (expense management), and Notion

Highly organized, detail-oriented, and proactive.

Able to work independently, manage multiple priorities, and respond quickly to requests.

• Expected working hours (Monday-Friday, 8 AM-5 PM CST)
• Must have a high-speed internet connection.
• Quiet professional remote working environment.
  

Must be comfortable with a fast-paced, professional environment.

Must pass a background check and sign a confidentiality agreement.

Outgoing, approachable, and energetic while maintaining discretion.

Adept at building rapport quickly with diverse stakeholders.

Resourceful problem solver who anticipates needs.

Committed to excellence, integrity, and collaboration.

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families across the globe.