Virtual Executive Assistant (Fully Remote)

Assist World; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Birthday bonus $50

Testimonial bonus $200

Job summary

Assist World in the United States is seeking an experienced Executive Assistant to support a busy founder and traveling team. The role focuses on travel management, calendar control, inbox triage, and rapid response to deadlines, leveraging AI tools to work faster.

This fully remote position offers proactive collaboration, CRM upkeep, and behind-the-scenes support to a small leadership team. You will thrive in a fast-paced, deadline-driven environment with a culture of initiative and hands-on

Qualifications

• 3–4+ years of executive assistant experience supporting founders or frequent travelers.
• Strong travel management skills and daily confidence with AI tools.
• Excellent written English and a proactive, solution-oriented mindset.
• Experience working in a fully remote environment.
• Ability to triage emails and manage calendars.

Responsibilities

• Take ownership of travel, conferences, calendar, and inbox for a busy executive.
• Respond to deadline inquiries within minutes and keep everything organized.
• Manage travel bookings, changes, and cancellations with airlines and hotels.
• Prepare pre-trip briefs and maintain accurate calendars and email triage.
• Support CRM upkeep and use AI tools to work faster.

Skills

Executive support experience

Travel management

AI tool proficiency

Written communication

Remote work discipline

Job description

• Take ownership of travel, conferences, calendar, and inbox for a busy executive.
• Keep everything organized and respond to deadline inquiries within minutes.

Key Responsibilities:

• Manage travel bookings, changes, and cancellations with airlines and hotels.
• Prepare pre-trip briefs and maintain accurate calendars and email triage.
• Support CRM upkeep and use AI tools to work faster.

Requirements:

• 3-4+ years of executive assistant experience supporting founders or frequent travelers.
• Strong travel management skills and daily confidence with AI tools.
• Excellent written English and a proactive, solution-oriented mindset.
• 100% remote work with no activity tracking.
• $50 birthday bonus and $200 testimonial bonus.

Assist World

A wealth management firm of about 30 employees with a strong management team. The role supports Shane, who also runs a software startup and podcast, with a behind-the-scenes, proactive culture.