Payroll Specialist

Gaviola Solutions; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Direct Mentorship

Professional Development

Flexible working hours

Career Growth

Supportive remote team

Job summary

A payroll and HR consulting firm is seeking a detail-oriented Payroll Specialist to join their remote team. This full-time position offers a unique opportunity for professionals with 1-3 years of experience in payroll or accounting. You will manage payroll for small business clients, ensuring accuracy and compliance in processing and reporting. This role includes mentorship from the Owner/CEO and offers flexible working hours. Join a supportive team dedicated to client success.

Qualifications

• 1-3 years of professional experience in payroll, accounting, or a directly related field.
• High proficiency in Microsoft Office Suite, particularly MS Excel.

Responsibilities

• Independently manage and process payroll for a dedicated portfolio of small business clients.
• Ensure accurate data entry and calculation of wages, hours, deductions, and withholdings.
• Serve as a point of contact for client inquiries, responding professionally.
• Assist with the onboarding of new clients by setting up their accounts.
• Help prepare and review payroll reports to ensure accuracy.
• Maintain organized and confidential client payroll records.

Skills

Attention to detail

Organizational skills

Client-focused mindset

Problem-solving abilities

Education

Associate's or Bachelor's degree in Accounting, Business, or HR

Tools

QuickBooks

ADP

Paychex

Gusto

MS Excel

Job description

Company: Gaviola Solutions

Location: Remote (U.S.)

Job Type: Full time, Permanent

Reports to: Owner/CEO

About Gaviola Solutions:

Gaviola Solutions is a premier payroll and HR consulting firm dedicated to empowering small to mid-sized businesses. We pride ourselves on building strong client relationships through accuracy, reliability, and exceptional service. As a growing firm, we offer a unique opportunity for team members to have a direct impact on our success and the success of our clients.

Position Summary:

We are looking for a detail-oriented and motivated full time Payroll Specialist to join our remote team. This role is perfect for a professional with foundational payroll or accounting experience who is eager to take the next step in their career. Reporting directly to the Owner/CEO, you will receive unparalleled mentorship while taking ownership of payroll processing for a portfolio of our clients. You will be a key player in ensuring our clients receive the accurate and timely service they depend on.

Key Responsibilities:

• Independently manage and process payroll for a dedicated portfolio of small business clients on various schedules (bi-weekly, semi-monthly, etc.).
• Ensure accurate data entry and calculation of wages, hours, deductions, and withholdings.
• Serve as a point of contact for client inquiries, responding professionally and escalating complex issues as needed.
• Assist with the onboarding of new clients by setting up their accounts and ensuring a smooth transition.
• Help prepare and review payroll reports to ensure accuracy and compliance before finalization.
• Maintain organized and confidential client payroll records.
• Support year-end processes, including the verification and distribution of W-2 forms for clients.

Qualifications and Skills:

• Associate's or Bachelor's degree in a related field (Accounting, Business, HR) is strongly preferred.
• 1-3 years of professional experience in payroll, accounting, or a directly related field is required.
• Demonstrated experience with at least one major payroll or accounting software (e.g., QuickBooks, ADP, Paychex, Gusto).
• High proficiency in Microsoft Office Suite, particularly MS Excel.
• Exceptional attention to detail and a strong commitment to accuracy and confidentiality.
• Excellent organizational skills with the ability to manage tasks for multiple clients.
• Strong problem-solving abilities and a client-focused mindset.

Work Schedule & Arrangement:

• Position Type: This is a full time, fully remote position.
• Hours: 40 hours per week.
• Schedule: Work hours are flexible but must be performed during core business hours (Monday-Friday, approximately 9:00 AM - 5:00 PM Eastern Time) to ensure effective client support and team collaboration.

What We Offer:

• Direct Mentorship: An unparalleled opportunity to learn and grow by working directly with the company's Owner/CEO.
• Professional Development: Hands-on experience and training to deepen your expertise in the payroll industry.
• Flexibility: The ability to work from your home office with a flexible schedule.
• Career Growth: A clear path for advancement and increased responsibility within a growing firm.
• Environment: A supportive, professional, and collaborative remote team.