Virtual Assistant

Quasar Solutions; United States; Remote; USD 40,000 - 64,000; Full time

Job summary

Quasar Solutions is seeking an organized and proactive Virtual Assistant to provide administrative and operational support to international clients. You will manage emails and calendars, prepare reports and presentations, and ensure tasks are tracked and followed up with across multiple stakeholders.

Ideal candidates have 1–2 years in administrative roles, strong English skills, and proficiency in Google Workspace and Microsoft Office.

Qualifications

• Advanced English (C1/C2) written and spoken.
• 1–2 years in administrative or executive support roles.
• Strong written and oral communication skills.
• Good organization and time-management abilities.

Responsibilities

• Manage emails, calendars, appointments, and meetings.
• Coordinate schedules and prevent calendar conflicts.
• Prepare documents, reports, presentations, and minutes.
• Communicate professionally with clients, vendors, and team members.
• Conduct online research and organize information gathered.
• Update CRM systems, databases, and internal records.
• Track tasks, deadlines, and pending activities.
• Follow up to ensure commitments are met.
• Organize digital files and maintain up-to-date documentation.
• Handle confidential information responsibly.
• Identify opportunities to improve administrative processes.

Skills

Advanced English

2 years admin support

Excellent communication

Organization & time management

Independent work

Remote work readiness

Tools

Google Workspace

Microsoft Office

Job description

Quasar Solutions is looking for an organized, proactive, and detail-oriented Virtual Assistant to provide administrative and operational support to international clients. This person will be responsible for coordinating schedules, managing communications, preparing reports, following up on tasks, and supporting the day-to-day operations of the assigned client.

• Manage emails, calendars, appointments, and meetings.
• Coordinate schedules and prevent calendar conflicts.
• Prepare documents, reports, presentations, and meeting minutes.
• Communicate professionally with clients, vendors, and team members.
• Conduct online research and organize the information gathered.
• Update CRM systems, databases, and internal records.
• Track tasks, deadlines, and pending activities.
• Follow up with the people involved to ensure commitments are met.
• Organize digital files and keep documentation up to date.
• Handle confidential information responsibly.
• Identify opportunities to improve administrative processes.
• Provide administrative and operational support according to the client’s needs.

• Advanced English level (C1 or C2), spoken and written.
• One to two years of experience in administrative assistance, executive assistance, customer service, or similar roles.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent oral and written communication skills.
• Strong organization, attention to detail, and time management.
• Ability to work independently and manage multiple priorities.
• Stable internet connection and an adequate space to work remotely.
• Availability to work during United States business hours.
• Ability to handle confidential information responsibly.