Virtual Assistant

Sparks Wiz Limited; New York (NY); Remote; Full time

Job summary

An established industry player is seeking a proactive Virtual Assistant to enhance operational efficiency. In this dynamic role, you'll support engineering consultants by managing administrative tasks, coordinating communications, and ensuring smooth project operations. Your exceptional organizational skills and attention to detail will be crucial in handling document management, project coordination, and communication management. This remote position offers a chance to contribute to innovative projects while working independently. If you're ready to make a significant impact in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• Strong proficiency in Microsoft Office Suite and project management tools.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Provide administrative support, including scheduling and document management.
• Support project managers in tracking timelines and deliverables.

Skills

Microsoft Office Suite

Project Management Software

Communication Skills

Organizational Skills

Data Entry

Education

Bachelor's degree in business administration

Bachelor's degree in engineering

Tools

Asana

Trello

Job description

Sparks Wiz Limited is a leading engineering consulting firm dedicated to providing innovative solutions to our clients in [specific industries, e.g., construction, infrastructure, technology]. We are looking for a highly organized and proactive Virtual Assistant to support our team and enhance our operational efficiency.

As a Virtual Assistant, you will play a key role in supporting our engineering consultants and project managers by handling administrative tasks, managing communications, and ensuring smooth project operations. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Administrative Support: Provide administrative assistance, including scheduling meetings, managing calendars, and coordinating travel arrangements for engineering team members.
2. Document Management: Assist in preparing, formatting, and proofreading engineering reports, proposals, and presentations to ensure accuracy and professionalism.
3. Project Coordination: Support project managers in tracking project timelines, deliverables, and budgets. Assist with project documentation and file management.
4. Communication Management: Handle incoming emails and phone calls, directing inquiries to the appropriate team members and ensuring timely responses to clients and stakeholders.
5. Research Support: Conduct preliminary research on engineering topics, industry trends, and competitor analysis to support project development and business proposals.
6. Data Entry: Maintain and update databases, project management tools, and other digital platforms to ensure accurate and up-to-date information is readily available.
7. Meeting Coordination: Organize and coordinate virtual meetings, including preparing agendas, taking minutes, and following up on action items.

Qualifications:

1. Bachelor's degree in business administration, engineering, or a related field (preferred but not required).
2. Previous experience as a virtual assistant or in an administrative role is a plus.
3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).
4. Excellent written and verbal communication skills.
5. Strong organizational skills and attention to detail.
6. Ability to work independently and manage time effectively in a remote setting.
7. Basic understanding of engineering concepts is a plus.

Job Type: Full time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 hours per week

Schedule: Monday to Friday

Work location: remote

Note: This position is open to candidates within the United States, Lake Elsinoire CA, Portland OR, Pensacola FL, and Dayton TN. People with a criminal record are encouraged to apply.

Sparks Wiz Limited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.