Virtual Assistant

Orionyx Engineering Ltd; Phoenix (AZ); Remote; Full time

Job summary

A leading company in civil engineering is seeking a Virtual Assistant to provide comprehensive administrative support. The ideal candidate will be organized, self-motivated, and able to manage multiple tasks in a remote environment. Responsibilities include scheduling, project coordination, communication management, and client support. This full-time role requires strong organizational skills and proficiency in Microsoft Office. Join a dynamic team dedicated to improving infrastructure and promoting sustainable development.

Qualifications

• Proven experience as a virtual assistant or in a similar administrative role.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage daily administrative tasks and scheduling.
• Assist project managers with planning and tracking project timelines.
• Serve as a point of contact for internal and external communications.

Skills

Organizational Skills

Communication

Multitasking

Education

High school diploma

Associates or bachelor's degree in business administration

Tools

Microsoft Office Suite

Trello

Asana

Slack

Job description

ORIONYX ENGINEERING LTD. is a leading company focused on civil engineering, structural engineering, architectural services, surveying, and forensic analysis. Our goal is to provide innovative and accurate engineering solutions that improve infrastructure and promote sustainable development. Backed by a team of skilled professionals dedicated to excellence, ORIONYX ENGINEERING LTD . offers a full range of services that uphold the highest quality standards for every project.

This is a remote role strictly for candidates within the United States.

As a Virtual Assistant at ORIONYX ENGINEERING LTD ., you will provide comprehensive administrative support to various departments, ensuring smooth operations and effective communication within the team. This role is ideal for a highly organized and self-motivated individual who can handle multiple tasks in a fast-paced environment. You will work remotely, collaborating with team members to support project management, documentation, and client interactions.

Key Responsibilities :

• Administrative Support :

Manage daily administrative tasks, including scheduling meetings, organizing calendars, and maintaining files.

• Prepare and format documents, reports, presentations, and spreadsheets as needed.
• Project Coordination :

Assist project managers with planning and tracking project timelines, deliverables, and resources.

• Maintain project documentation and ensure that all records are up-to-date and accessible.
• Communication Management :

Serve as a point of contact for internal and external communications, managing emails and inquiries efficiently.

• Draft and proofread correspondence, ensuring professionalism and accuracy.
• Data Management :

Organize and maintain databases, ensuring that data is accurate, current, and properly categorized.

• Conduct research and compile information to support various projects and initiatives.
• Client Support :

Assist in managing client relationships by responding to inquiries and providing necessary information.

• Help prepare client presentations, proposals, and contracts, ensuring all materials are professional and accurate.
• Meeting Coordination :

Schedule and coordinate meetings, including video conferences, ensuring all participants have the necessary information.

• Prepare meeting agendas, take minutes, and follow up on action items as needed.

Assist with basic bookkeeping tasks, including tracking expenses, processing invoices, and preparing financial reports.

• Collaborate with the finance team to ensure accurate and timely financial record-keeping.
• Office Management :

Order office supplies and maintain inventory, ensuring that all necessary materials are available.

• Implement and maintain organizational systems to enhance efficiency and productivity.

Utilize various software and tools to improve workflows, including project management software, cloud storage, and collaboration platforms.

• Provide basic technical support to team members regarding software and tools.

Identify areas for process improvement and suggest enhancements to increase efficiency.

• Stay updated on industry trends and best practices in administrative support.

Qualifications :

• Education : High school diploma required; associates or bachelors degree in business administration, management, or a related field preferred.
• Experience : Proven experience as a virtual assistant or in a similar administrative role; experience in an engineering or technical environment is a plus.
• Skills :

Strong organizational and multitasking abilities, with keen attention to detail.

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and collaboration tools (e.g., Trello, Asana, Slack).
• Basic knowledge of bookkeeping and financial management is preferred.
• Work Ethic : Self-motivated and able to work independently with minimal supervision; strong time management skills are essential.

Work Environment : This is a remote position that requires a reliable internet connection and a dedicated workspace. You will interact with team members and clients primarily through digital communication platforms.

Job Types : Full-time

Pay : From $18.50 - $22.50 per hour

Schedule : Monday to Friday (8 hours daily)