AdminOps Assistant

Imperative Recruiting; United States; Remote; Full time

Job summary

An innovative e-commerce marketing agency is seeking a proactive Admin/Ops Assistant to support their COO and Partner. This remote contract role is perfect for someone who thrives in a dynamic environment and possesses exceptional organizational and communication skills. You'll be responsible for managing schedules, handling communications, and improving operational efficiencies. Join a forward-thinking team that values sustainable growth and offers a flexible work schedule. If you're ready to make a significant impact in a growing agency, this opportunity is for you!

Benefits

Competitive hourly rate ($20-$25/hr DOE)

1099 Contractor Role

Flexible work schedule

Opportunity to work closely with executive leadership

Dynamic environment with growth opportunities

Qualifications

• Experience in administrative roles, particularly in fast-paced environments.
• Strong written and verbal communication skills are essential.

Responsibilities

• Manage calendars and coordinate meetings across time zones.
• Monitor executive inboxes and draft communications as needed.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Strategic Thinking

Adaptability

Education

2+ years in administrative or operations roles

Experience in marketing or e-commerce

Tools

Slack

Google Suite

Asana

Notion

Job description

Imperative Recruiting is a 3rd party recruiting agency working on behalf of Longplay:

Longplay is an e-commerce marketing agency focused on retention to drive scalable, sustainable and profitable growth of DTC brands. The agency was built on the principles of sustainable growth & partnership, both within our own company and with our clients. These principles have allowed Longplay to scale to 7-figures in annual revenue within 18 months of launch and since then, we have grown to a fully distributed team of 20+ and are on track to continue to grow exponentially.

As a company, we're most proud of the sustainable growth Longplay has achieved while upholding our core values, creating an incredible client experience, and an empowered team environment for growth. Providing an accurate strategy is crucial to the successful execution of Longplay’s client campaigns.As we scale, we are seeking a highly organized and proactive Admin/Ops Assistant (Contractor) to support our COO and Partner in managing daily operations, documentation, and strategic workflows. This is a high-impact, remote contract role ideal for someone who thrives in a fast-paced agency setting and excels at problem-solving and strategic thinking.

Key Responsibilities

Executive Support & Scheduling:

• Manage calendars, schedule meetings, and coordinate across multiple time zones.
• Prioritize tasks and ensure the COO and Partner stay on track with key deliverables.

Inbox & Communication Management:

• Monitor and manage executive inboxes, responding to or flagging critical emails.
• Draft emails, internal memos, and client communications as needed.

Operations & Documentation:

• Maintain and update Standard Operating Procedures (SOPs).
• Assist with reporting, data entry, and internal documentation.
• Track agency KPIs and support reporting for internal and client needs.

Strategic & Critical Thinking:

• Identify inefficiencies and recommend process improvements.
• Support decision-making with research, insights, and action plans.

Fast-Paced Agency Support:

• Adapt quickly to changing priorities in a high-growth environment.
• Communicate effectively with team members and clients in a professional manner.

Who You Are:

• Highly Organized & Detail-Oriented – You can juggle multiple tasks without letting anything slip through the cracks.
• Excellent Communicator – Strong written and verbal communication skills.
• Tech-Savvy – Comfortable with remote tools like Slack, Google Suite, Asana, and Notion.
• Proactive & Self-Sufficient – You take initiative and don’t wait for direction.
• Fast Learner – Able to quickly adapt to agency workflows and industry-specific tasks.
• Experience Working Remotely – You know how to manage your time and collaborate in a virtual environment.

Preferred Qualifications:

• 2+ years of experience in administrative, operations, or executive assistant roles.
• Previous experience in marketing, e-commerce, or a digital agency environment is a plus.
• Familiarity with project management tools (e.g., Asana, ClickUp, Notion) is a bonus.

What We Offer:

• Competitive hourly rate ($20-$25/hr DOE)
• 1099 Contractor Role
• Flexible work schedule (remote, part-time)
• Opportunity to work closely with executive leadership in a growing agency
• Fast-paced, dynamic environment with opportunities for growth