Entry Level Virtual Assistant - Remote

Recruit Monitor; Boston (MA); Remote; USD 35,000 - 45,000; Full time

Job summary

A leading recruiting firm is seeking an Entry Level Virtual Assistant to support team operations remotely or onsite. The role involves organizing files, answering calls and emails, and assisting with presentations and technical documents. Ideal candidates must have strong communication skills, be tech-savvy, and showcase excellent organizational abilities. This position is open to those with a high school diploma; a higher degree is a plus, and previous administrative experience is preferred. Flexible working hours may be required.

Qualifications

• High school diploma or equivalent; Associate or Bachelor's degree preferred.
• Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel).
• Experience with technology tools and cloud services.

Responsibilities

• Answer and direct phone calls; organize correspondence and answer emails.
• Prepare and organize databases and reports.
• Manage social media accounts and replies.

Skills

Proficient computer skills

Excellent verbal and written communication skills

Strong customer service skills

Highly organized

Ability to multitask

Education

High school diploma or equivalent

Associate or Bachelor's degree

Tools

Microsoft Office Suite

Google Docs

Job description

About the job Entry Level Virtual Assistant - Remote

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, or onsite you will organize and update files, answer calls and emails, and assist in creating presentations, sales materials, technical documents and installation and usage instructions for our family of products. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized.

Virtual Assistant Duties and Responsibilities

• Answer and direct phone calls; organize correspondence and answer emails
• Prepare and organize databases and reports
• Manage social media accounts and replies
• Handle confidential employer and client information
• Take notes or transcribe meetings
• Schedule meetings and arrange employers calendar; schedule meeting spaces and conference rooms
• Present excellent customer-service skills to customers and clients
• Manage filing systems, update records, and organize documentation
• Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

Virtual Assistant Requirements and Qualifications

• High school diploma or equivalent; Associate or Bachelors degree preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience with Google Docs, cloud services, and other technology tools
• Knowledgeable in technology to communicate via computer, smartphone, or text
• Highly organized and able to multitask and work well with fast-paced directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong customer service and presentation skills
• Able to work nights, weekends, extended hours, and holidays as needed
• Two years previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred.