Virtual Assistant

Sweve Tech LTD; Dallas (TX); Remote; USD 60,000 - 80,000; Full time

Job summary

An innovative engineering consulting firm is seeking a proactive Virtual Assistant to enhance operational efficiency and support project teams. This role involves managing communications, coordinating schedules, and assisting with document preparation. Ideal candidates will possess strong organizational skills and proficiency in Microsoft Office. Enjoy a flexible work environment with opportunities for professional growth while contributing to exciting engineering projects. Join a diverse and inclusive team dedicated to delivering exceptional solutions in the industry.

Benefits

Competitive Salary

Flexible Work Hours

Remote Work Environment

Health Insurance

Paid Time Off

Professional Development Opportunities

Qualifications

• Experience as a virtual assistant or in an administrative role is a plus.
• Strong proficiency in Microsoft Office Suite and project management tools.

Responsibilities

• Provide administrative support including scheduling and document management.
• Assist project managers in tracking timelines and deliverables.

Skills

Microsoft Office Suite

Project Management Software

Written Communication

Verbal Communication

Organizational Skills

Time Management

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Tools

Asana

Trello

Job description

Sweve Tech LTD is a leading engineering consulting firm dedicated to providing innovative solutions to our clients in [specific industries, e.g., construction, infrastructure, technology]. We are looking for a highly organized and proactive Virtual Assistant to support our team and enhance our operational efficiency.

As a Virtual Assistant, you will play a key role in supporting our engineering consultants and project managers by handling administrative tasks, managing communications, and ensuring smooth project operations. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Administrative Support: Provide administrative assistance, including scheduling meetings, managing calendars, and coordinating travel arrangements for engineering team members.
2. Document Management: Assist in preparing, formatting, and proofreading engineering reports, proposals, and presentations to ensure accuracy and professionalism.
3. Project Coordination: Support project managers in tracking project timelines, deliverables, and budgets. Assist with project documentation and file management.
4. Communication Management: Handle incoming emails and phone calls, directing inquiries to the appropriate team members and ensuring timely responses to clients and stakeholders.
5. Research Support: Conduct preliminary research on engineering topics, industry trends, and competitor analysis to support project development and business proposals.
6. Data Entry: Maintain and update databases, project management tools, and other digital platforms to ensure accurate and up-to-date information is readily available.
7. Meeting Coordination: Organize and coordinate virtual meetings, including preparing agendas, taking minutes, and following up on action items.

Qualifications:

1. Bachelor's degree in business administration, engineering, or a related field (preferred but not required).
2. Previous experience as a virtual assistant or in an administrative role is a plus.
3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).
4. Excellent written and verbal communication skills.
5. Strong organizational skills and attention to detail.
6. Ability to work independently and manage time effectively in a remote setting.
7. Basic understanding of engineering concepts is a plus.

Additional Benefits:

• Competitive salary and performance-based incentives.
• Flexible work hours and remote work environment.
• Opportunities for professional development and growth.
• Other benefits such as health insurance, paid time off, etc.

Job Details:

• Type: Full time
• Pay: $18.00 - $22.00 per hour
• Expected hours: 40 hours per week
• Schedule: Monday to Friday
• Work location: Remote
• Note: This position is open to candidates within the United States, including Los Angeles, CA; Portland, OR; Orlando, FL. People with a criminal record are encouraged to apply.

Equal Opportunity Employer:

Sweve Tech LTD is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.