Virtual Assistant

Tahche Outsourcing Services Inc; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

An innovative firm is looking for a detail-oriented Virtual Assistant to join their dynamic team in Digital Advertising. In this pivotal role, you will provide essential administrative support to various executives, manage schedules, and coordinate events. You'll also assist with research and client experience activities, ensuring smooth operations across the board. If you're passionate about organization and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in operations support.
• Proficiency in Microsoft Office and Google Suite.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Provide admin support and assist with invoice management.
• Plan and coordinate logistics for events.

Skills

Microsoft Office

Google Suite

Slack

Asana

Calendar Management

Event Coordination

Research Skills

Job description

We are seeking a highly analytical and detail-oriented Virtual Assistant to support our growing team in Digital Advertising! This role will be responsible for providing high-level admin support to cross-functional teams.

Key Duties and Responsibilities:

1. Calendar/Schedule Management:
   • Schedule and organize various meetings, including Coffee meetups, Quick connects, Podcast pre-calls, Podcast recordings, Client meetings, and Internal team meetings.
   • Ensure all meetings are confirmed and reminders are set.
   • Coordinate with participants to find mutually available times.
   • Manage calendars to avoid conflicts and optimize schedules.
   • Set up Zoom meetings and format calls.
   • Manage schedules for internal and external meetings.
2. Admin Support:
   • Provide admin support for various executives as needed.
   • Conduct miscellaneous research (address lookups, project inquiries, etc.).
   • Procure items for internal and client needs, including book ordering.
   • Manage file organization.
   • Participate in weekly team calls.
   • Enhance client experience through gifting and project kick-offs.
   • Assist with invoice management, including accounts payable and receivable.
3. Event Management:
   • Plan, prepare, and coordinate logistics for Courage Week projects.
   • Reach out to organizations and events for speaking opportunities.
   • Handle content updates and website management.
4. Additional Responsibilities:
   • Update websites.
   • Edit and proofread keynotes for clients and internal projects.
   • Create assets using Canva.

Requirements/Qualifications:

• Proficiency in Microsoft Office (Excel, PowerPoint) and Google Suite (Drive, Sheets, Slides).
• Experience with Slack and Asana (training available if needed).
• 3-5 years of relevant operations support experience.