Virtual Assistant

Pyramid Consulting Group, LLC; Austin (TX); On-site; USD 27,552 - 41,328; Part time

Job summary

A pet care brand is seeking a Part-Time Virtual Assistant to support the VP with scheduling, organization, and communication tasks. This remote role requires 2+ years of executive assistant and social media experience, proficiency in Microsoft Office, and strong interpersonal skills. The position is flexible with a work schedule of 20-25 hours per week, emphasizing effective time management and prioritization to meet key initiatives. The ideal candidate will be resourceful and adept at multi-tasking in a dynamic environment.

Qualifications

• 2+ years of executive assistant experience.
• Familiarity with Microsoft Office tools (Word, Excel, Outlook, PowerPoint).
• Ability to communicate effectively with diverse teams.
• Eagerness to multi-task and take on responsibilities.

Responsibilities

• Schedule meetings and calls for the VP efficiently.
• Organize emails and draft responses.
• Prepare presentations and reports for meetings.
• Plan travel itineraries and document arrangements.
• Create to-do lists and set reminders.
• Coordinate communication across departments.
• Schedule internal and external meetings.

Skills

Executive assistant experience

Social media experience

Microsoft Office tools

Strong communication skills

Collaboration skills

Relationship-building skills

Resourcefulness

Tools

Shopify

TikTok seller center

Amazon ship station

Job description

Our client, a pet care brand, is seeking a Part‑Time Virtual Assistant to join their team in a remote capacity, based in the United States in the MST or CST time zones. This is a contract role that will start immediately and continue based on performance and the needs of the business. Candidates must be able to work a remote, 20‑25 hour schedule per week.

Job Duties Include:

• Schedule meetings, calls, and appointments for the VP, ensuring time is allocated effectively for key initiatives
• Organize and filter emails, prioritize important messages, and draft responses on behalf of the VP
• Prepare and format documents, presentations, and reports for meetings or initiatives
• Plan itineraries and organize travel arrangements for business trips and ensure that all necessary documents (e.g., tickets, itineraries) are prepared
• Create to‑do lists, set reminders, and help prioritize tasks based on urgency and importance
• Coordinate communication between different departments, ensuring the VP is kept informed about key updates
• Schedule and coordinate internal and external meetings for the VP, ensuring all relevant parties are invited
• Ad hoc duties as needed and assigned

Job Qualifications Include:

• 2+ years of executive assistant and social media experience
• Savvy with Microsoft Office tools (Word, Excel, Outlook, PowerPoint)
• Strong communication, collaboration, and relationship‑building skills
• Willingness to take on responsibilities and multi‑task
• Resourceful and can make calculated judgement calls for the VP as needed
• Working knowledge of Shopify, TikTok seller center, Amazon ship station, a plus

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted. We look forward to hearing from you!

Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.

We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact [e-mail]

For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law.

Please refer to our website: www.pyramidcg.com for access to our Right to Work and E‑Verify.