Part-Time Virtual Personal Assistant (Remote)

Jobsultant Solutions; Buffalo (NY); Remote; USD 34,440 - 48,216; Part time

Job summary

A reputable consulting firm is seeking a Part-Time Virtual Personal Assistant to support senior management with administrative tasks. The role involves scheduling meetings, managing travel arrangements, and preparing various communications. Ideal candidates will have at least 3 years of administrative support experience and excellent communication skills. This position is fully remote, allowing for flexible work arrangements.

Qualifications

• 3 years of administrative support experience required.
• Experience as a Virtual Personal Assistant is a plus.
• Ability to manage high priority and confidential information.

Responsibilities

• Perform administrative duties for senior management.
• Schedule appointments and maintain calendar.
• Book and manage travel arrangements.
• Prepare communications such as memos, emails, and reports.

Skills

Excellent communication skills

Organizational skills

Advanced typing skills

Experience with appointment scheduling software

Interpersonal skills

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Part‑Time Virtual Personal Assistant (Remote)

About the job Part‑Time Virtual Personal Assistant (Remote)

Position Summary

Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, making travel arrangements (domestic and international) and assisting with other duties when required. To ensure success as a Virtual Personal Assistant, you should exhibit excellent communication and organizational skills, and demonstrable experience in a secretarial role.

Responsibilities

• Reporting to senior management and performing administrative duties
• Scheduling appointments, maintaining calendar, and sending reminders
• Book and manage travel arrangements
• Attend meetings as needed, taking notes, and tracking action items
• Prepare communications such as memos, emails, reports, and other correspondence
• Ordering supplies as needed
• Manage high priority and confidential information.
• Ability to make independent decisions, addressing the best way to handle specific tasks

Experience

• 3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus
• Experience in creating documents and spreadsheets, using office software such as MS Word, Excel and PowerPoint
• Advanced typing and organizational skills
• Extensive experience in appointment scheduling software such as MS Outlook
• Excellent written and verbal communication skills
• Exceptional communication and interpersonal skills
• 100% Remote Work from Home
• Part-time

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable law.

PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.