Virtual Administrative Assistant (Remote- Tennessee, Texas, Kentucky-Based)

Wellness Together; United States; Remote; USD 21,000 - 23,000; Part time

Benefits offered by this job

Employee Wellness Program (EWP)

Job summary

Wellness Together, Inc. is hiring a part-time Virtual Administrative Assistant to support remote mental health programs. The role focuses on data management, documentation, and report preparation to ensure high-quality, data-driven services for students and families.

Ideal candidates are detail-oriented, organized, and proficient with Google Suite and Microsoft Office. Prior clerical experience in education or health settings is a plus, with eligibility for a 403(b) plan and access to the

Qualifications

• High school diploma or GED required; some college preferred.
• 1+ year of clerical/admin experience in education, medical, or therapy setting a plus.
• Strong written and verbal communication skills; comfortable working remotely and independently.

Responsibilities

• Assist with scheduling, timecards, case notes, assessments and general record-keeping.
• Review and flag clinical notes and logs for quality assurance.
• Organize electronic documentation and data.
• Support data collection and analysis for school-based programs.
• Prepare and present reports to management.
• Ensure compliance with privacy regulations (HIPAA/FERPA).

Skills

Communication skills

Organization

Independent worker

Privacy & confidentiality awareness

Tech-savvy

Education

High school diploma or GED

Some college preferred

Tools

Google Suite

Microsoft Office

Job description

We're Hiring: Virtual Administrative Assistant (Part-Time, Remote) – Wellness Together (Tennessee, Texas, Kentucky -Based)

Hourly: $15.50–$17.00 | 30 hours/week | Remote

Join a Mission That Matters

Wellness Together, a California 501(c)(3) nonprofit organization, partners with schools statewide to increase access to mental health services for students and families. By collaborating with universities and graduate programs, Wellness Together provides cost-effective "turn-key" social-emotional interventions on school campuses across California.

Position Summary

We’re looking for a detail-oriented, self-motivated Administrative Assistant to support our mental health programs remotely. You’ll play a critical role in maintaining internal systems that help ensure the delivery of high-quality, data-driven services to students.

What You’ll Do

• Assist with scheduling, timecards, case notes, assessments, and general record-keeping
• Review and flag clinical notes and communication logs for quality assurance
• Organize electronic documentation and data
• Support data collection and analysis for school-based therapy programs
• Prepare and present reports to management
• Ensure compliance with privacy regulations (HIPAA/FERPA)
• Perform additional administrative tasks as needed

What You Bring

• High school diploma or GED required; some college preferred
• 1+ year of clerical/admin experience (education, medical, or therapy setting a plus)
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and comfortable working independently
• Tech-savvy: proficient with Google Suite, Microsoft Office, and general office software
• Understanding of confidentiality, privacy regulations, and ethics
• Eligibility for a 403(b) retirement plan
• Access to our Employee Wellness Program (EWP)

Physical Requirements

• Ability to sit or stand for extended periods
• Use of hands for typing and operating office equipment
• Occasional light lifting (up to 25 lbs)

Help Us Bring Wellness to Schools

If you’re passionate about making a difference behind the scenes in student mental health, and thrive in a remote, mission-driven role, we’d love to hear from you!