VIP Events & Rooms Coordinator

Quintevents, LLC; Charlotte (NC); On-site; USD 36,000 - 52,000; Full time

Job summary

Quintevents, LLC in Charlotte seeks a Rooms Coordinator to support the events team by managing client relationships, coordinating with hotel partners, and ensuring every detail aligns with event objectives. You will handle rooming lists, track requirements, and collaborate with internal departments to deliver seamless experiences for clients and guests.

This role rewards a customer-service mindset, strong organization, and the ability to thrive in a fast-paced, team‑oriented environment.

Qualifications

• Proficient in Google apps, MS Word, Excel and CRM systems.
• Strong decision-making and client-service skills.
• Knowledge of hotel policies and event operations.
• Bachelor’s degree; hospitality or events-related field preferred.
• Three+ years in hotel meeting/event coordination.

Responsibilities

• Support client relationships with Quint clients and hotel partners.
• Assist with rooming list management and ensure data accuracy.
• Coordinate with internal departments to meet event requirements.
• Audit hotel rates and inventory to secure best client rates.

Skills

Google applications

MS Word

Excel

Event management

CRM systems

Education

Bachelor’s degree

Three+ years hotel meeting/event coordination

Tools

ARN CRM

ZOHO CRM

SalesForce

Job description

Quintevents, LLC in Charlotte seeks a Rooms Coordinator to support the events team by managing client relationships, coordinating with hotel partners, and ensuring every detail aligns with event objectives. You will handle rooming lists, track requirements, and collaborate with internal departments to deliver seamless experiences for clients and guests.

This role rewards a customer-service mindset, strong organization, and the ability to thrive in a fast-paced, team‑oriented environment.