VIP Events Coordinator for High-Impact Center Programs

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 52,000 - 76,000; Part time

Job summary

UCLA's Ralph J. Bunche Center for African American Studies seeks a Special Events Coordinator to plan and execute high-profile events, meetings, and related activities.

You will manage logistics, registrations, vendors, budgets, travel, catering, audiovisual support, and onsite operations. responsibilities include coordinating with campus units, community partners, and speakers while ensuring timely purchasing and administrative support.

Qualifications

• Must organize materials systematically and analyze information to define objectives.
• Strong project management with timelines, vendor coordination, and budget oversight.
• Excellent verbal communication to interact diplomatically with others.
• Detail-oriented with ability to prioritize and work independently.
• Experience managing high-touch events with dignitaries and VIPs.
• Ability to handle simultaneous events and shifting priorities professionally.
• Flexible to take on new assignments on short notice.
• Proficient with network PCs, Google and other digital platforms.
• On-site leadership and problem-solving under pressure.
• Familiarity with security coordination and guest logistics.
• Discretion handling confidential material.
• Knowledge of social media and UC apps (Office/Google).

Responsibilities

• Plan, coordinate, and execute Bunche Center events and meetings, including logistics, registration, vendor coordination, budgets, travel, catering, audiovisual support, and onsite production.
• Coordinate with campus units, community partners, government offices, speakers, vendors, and stakeholders to ensure successful delivery.
• Provide purchasing, travel, and administrative support for Center events and operations.

Skills

Project management

Vendor coordination

Budget oversight

Verbal communication

Detail orientation

VIP/event experience

Multitasking

Digital platforms (Google)

On-site leadership

Security coordination

Confidential handling

Social media knowledge

UC apps familiarity

Education

Bachelor's degree

Tools

Bruinbuy Plus

Travel Express/Conquer

Microsoft Office

Google Suite

Job description

UCLA's Ralph J. Bunche Center for African American Studies seeks a Special Events Coordinator to plan and execute high-profile events, meetings, and related activities.

You will manage logistics, registrations, vendors, budgets, travel, catering, audiovisual support, and onsite operations. responsibilities include coordinating with campus units, community partners, and speakers while ensuring timely purchasing and administrative support.