Special Events Coordinator — VIP, High-Impact & Detail‑Driven

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles, Northern (CA, KY); Hybrid; USD 27,552,000 - 55,104,000; Part time

Job summary

The Ralph J. Bunche Center for African American Studies at UCLA is seeking a Special Events Coordinator to plan, coordinate, and execute Bunche Center events and meetings, including event logistics, communications, registration, vendor coordination, budgets, travel, catering, audiovisual support, and onsite event production.

The role requires coordinating with campus units, community partners, government offices, speakers, vendors, and other stakeholders to ensure successful delivery.

Qualifications

• Bachelor's degree or equivalent experience / training.
• Strong project management and vendor coordination skills.
• Experience managing high‑touch events with dignitaries and VIPs.
• Ability to handle confidential material with discretion.

Responsibilities

• Plan, coordinate, and execute Bunche Center events and meetings, including logistics, communications, registration, and on‑site production.
• Coordinate with campus units, community partners, government offices, speakers, vendors, and other stakeholders.
• Provide purchasing, travel, and administrative support for center events and operations.

Skills

Project management

Vendor coordination

Budget oversight

Verbal communication

Detail oriented

VIP event experience

Security coordination

Confidential handling

Social media familiarity

Education

Bachelor's degree

Tools

Bruinbuy Plus

Travel Express/Conquer

Google Workspace

Microsoft Office

Job description

The Ralph J. Bunche Center for African American Studies at UCLA is seeking a Special Events Coordinator to plan, coordinate, and execute Bunche Center events and meetings, including event logistics, communications, registration, vendor coordination, budgets, travel, catering, audiovisual support, and onsite event production.

The role requires coordinating with campus units, community partners, government offices, speakers, vendors, and other stakeholders to ensure successful delivery.