Executive Office & Hospitality Coordinator

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The UCLA Luskin Conference Center seeks an Executive Office Coordinator to drive seamless administrative leadership for our executive team on UCLA's campus. You will manage high-level scheduling, coordinate cross-department communications, and oversee daily office logistics in a fast-paced hospitality environment.

This role supports VIP guest relations and maintains strict confidentiality, requiring outstanding communication and organizational skills.

Qualifications

• 2+ years experience in personnel, accounting, project management, or administration in a department of 200+ employees (Required)
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions; ability to complete a large volume of diverse tasks efficiently, meeting deadlines (Required)
• Skill organizing information, people, finances and other resources to develop effective programs and bring to closure projects simultaneously while optimizing efficiency (Required)
• Skill in analyzing operating procedures and recommending necessary changes (Required)
• Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)
• Excellent oral and written communication skills to effectively communicate with diverse populations with competing priorities (Required)
• Skill in writing grammatically correct business English, such as proposals, memos, and other routine correspondence (Required)
• Ability to encourage and motivate individuals to work together to achieve department's goals (Required)
• Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships with administrators, faculty, students and staff (Required)
• Demonstrated ability to handle highly confidential matters discreetly and maintain strict confidentiality (Required)
• Working knowledge of University policies, procedures, and business systems (Preferred)

Responsibilities

• Manage high-level scheduling for executive team
• Facilitate cross-departmental communications
• Oversee daily office logistics and operations
• Support VIP guest relations and confidentiality
• Collaborate with administrators, faculty, students and staff to achieve department goals

Skills

Scheduling management

Cross-department comms

Confidentiality

Office software

Interpersonal skills

Written communication

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

The UCLA Luskin Conference Center seeks an Executive Office Coordinator to drive seamless administrative leadership for our executive team on UCLA's campus. You will manage high-level scheduling, coordinate cross-department communications, and oversee daily office logistics in a fast-paced hospitality environment.

This role supports VIP guest relations and maintains strict confidentiality, requiring outstanding communication and organizational skills.