Administrative Assistant to Academics

Everglades University; Boca Raton (FL); Presencial; USD 34.000 - 46.000; Jornada completa

Descripción de la vacante

Everglades University in Boca Raton, FL seeks an Administrative Assistant to liaise between the Academic Department and faculty, staff, and the university community. You will assist with researching and compiling accreditation documentation, manage the Academic department’s schedule, and support meeting coordination by taking notes and compiling minutes.

The role requires excellent Word, Excel, and Outlook skills, strong written and verbal communication, and the ability to multitask under

Formación

• Bachelor's Degree from a 4-year college or university; 1-2 years related experience and/or training; or equivalent combination of education and experience.
• Proficiency with Word, Excel, Outlook; excellent written and spoken communication.
• Ability to maintain faculty files and credentialing documents; attention to accreditation standards.
• Experience with scheduling, meeting coordination, and minutes.

Responsabilidades

• Answer telephone calls and forward messages.
• Prescreen and review faculty documents and qualifications.
• Update and audit electronic faculty files and faculty database.
• Run routine reports and disseminate information daily.
• Assist with campus administrative functions and events planning.

Conocimientos

Communication skills

Interpersonal skills

Team player

Multitasking

Educación

Bachelor's degree

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descripción del empleo

General Job Description

Act as liaison between the Academic Department and the faculty, staff, and University community. Assist with researching and compiling documentation as directed for accreditation. Maintain and distribute the Academic department personnel's schedule as required. Assist with scheduling, coordinating, attending, taking notes, and compiling minutes from Academic events and meetings such as PAC, Curriculum, Assessment, departmental, and staff meetings. Maintain and order office supplies for the VPAA's Office. Assist with maintenance of faculty files and credentialing documents. Coordinate and track various academic document collection and storage. Run routine reports. Assist with other special projects as needed. Extensive use of student database, accreditation software, learning management system, and expertise with Microsoft Office suite (especially Word, Excel, and Outlook) will be required.

The Administrative Assistant performs routine clerical and administrative duties and assists in the coordination of general office functions.

Daily Responsibilities:

Answer telephone calls in a timely manner and forward messages to recipients
Prescreen and review faculty documents and qualifications
Ensure the faculty paperwork are completed and are in compliance with accreditation standards
Update and audit electronic faculty files and faculty database
Run routine reports and disseminate information and updates daily

Responsibilities include, but are not limited to:

• Assistance with campus administrative functions
• Assistance with answering phones
• Assistance with events planning

Qualifications:

• Must have knowledge of Word, Excel, Outlook
• Works well under pressure, multi-tasking, and a team player
• Excellent spoken and written communication skills.
• Strong interpersonal skills.
• Candidate must have a Bachelor's Degree from a 4 -year college or university; and 1-2 years related experience and/or training; or equivalent combination of education and experience.