Senior Administrative Assistant

Hutchinson Health; BLOOMINGTON (MN); In loco; USD 42.000 - 58.000; Tempo pieno

Descrizione del lavoro

Hutchinson Health is seeking an Administrative Assistant to provide confidential support to the Vice President/Director and team. Responsibilities include budget management, calendar maintenance, meeting coordination, and preparing materials for presentations and reports.

The role requires strong communication, organizational skills, and the ability to handle sensitive information. Office duties span mail, travel arrangements, and project support in a fast-paced environment.

Competenze

• High school diploma or GED is required or equivalent.
• 2+ years of administrative assistant experience or 4 year college degree.
• Strong desktop tool usage including Word, Excel, PowerPoint.
• Strong oral and written communication skills.
• Excellent spelling, grammar, editing, and organizational skills.
• Ability to type 45 WPM.
• Ability to operate various office equipment.
• Ability to work independently and with minimal supervision.
• Ability to handle confidential information.
• Ability to work under pressure and meet deadlines.
• Good problem-solving skills.
• Excellent customer service and interpersonal skills.

Mansioni

• Supports Director(s) with budgeting, files and other admin tasks.
• Creates, proofreads, and edits material using Word/Excel/PowerPoint.
• Manages the Director's calendar and priorities.
• Arranges meetings and travel within budget; prepares materials.
• Audits budget reports and prepares expense reports.
• Greets visitors and directs them to appropriate person.
• Coordinates travel arrangements and itineraries.
• Handles independent administrative projects as needed.
• Serves as a backup to other administrative staff.
• Performs other duties as assigned.
• Sorts and distributes incoming mail.

Conoscenze

Communication skills

Typing 45 WPM

Confidentiality

Customer service

Organizational skills

Problem solving

Independence

Formazione

High school diploma or GED

Two year Administrative Assistant Degree or Certificate

Strumenti

Microsoft Word

Microsoft Excel

PowerPoint

Descrizione del lavoro

POSITION PURPOSE:

To provide confidential administrative support to the Vice President/and or Director and other members of the team, as directed. This position assists with budget management, special projects, maintenance of files and other administrative responsibilities to ensure efficient operation of the department.

ACCOUNTABILITIES:

1. Performs a variety of administrative assistant tasks to support the Director(s) in the operation of the department(s). This includes typing, copying, sending faxes, maintaining accurate files and records, answering telephone calls, taking messages, maintaining appointment calendars, and arranging meetings. Sorts and distributes incoming mail.
2. Creates, proofreads, and edits a variety of material including, but not limited to, correspondence, spreadsheets, presentation material, reports, and other confidential materials using appropriate computer software and office equipment.
3. Manages the Director's calendar, assists in efficient time utilization and balances multiple priorities.
4. Arranges meetings. Handles space procurement issues, obtains the necessary equipment, and makes food service arrangements within established budget. Prepares materials for presentations and meetings as requested.
5. Audits budget reports and notifies Finance of errors or problems and works towards resolution. Prepares expense reports as requested.
6. Greets visitors and directs them to appropriate person in area(s).
7. Coordinates travel arrangements and prepares itineraries as necessary.
8. Responsible for variety of administrative projects requiring independent judgment and action.
9. Serves as a backup to other administrative support staff as needed.
10. Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

• High School Diploma or GED
• 2+ years of administrative assistant experience or 4 year college degree
• Strong desktop tool usage including Microsoft Word, Excel, and PowerPoint
• Strong oral and written communication skills
• Excellent spelling, grammar, editing, and organizational skills
• Ability to accurately type 45 WPM
• Ability to operate various office equipment
• Ability to work independently and with minimal supervision
• Ability to deal with highly confidential information
• Ability to work under pressure and meet tight deadlines
• Good problem-solving skills
• Excellent customer service and interpersonal skills

PREFERRED QUALIFICATIONS:

• Two year Administrative Assistant Degree or Certificate