Vibrant Special Events Assistant (On-Call)

The Johns Hopkins University; Baltimore (MD); On-site; USD 22,000 - 34,000; Full time

Job summary

The Johns Hopkins University in Baltimore, MD is seeking a Special Events Assistant to provide administrative and logistical support for university events, meetings, and related activities. This role requires hands-on event coordination, vendor oversight, and ensuring safety and policy compliance at Homewood Campus.

Typical duties include supervising setup, coordinating with catering staff, preparing final event reports, and serving as a liaison between security and guests.

Qualifications

• High school diploma or GED required.
• Six months of related experience; 21+ due to alcohol service.
• Additional education may substitute for experience as allowed by policy.

Responsibilities

• Oversee setup and movement of furniture and equipment.
• Supervise vendors and event staff during events.
• Coordinate final walkthrough with catering supervisor for departure times.
• Document event details and prepare final reports.
• Act as liaison between security staff and guests.
• Ensure adherence to university policies and safety standards.
• Other duties as assigned.

Skills

Event Catering - Awareness

Invoicing - Awareness

Project Planning - Awareness

Site Selection - Awareness

Timelines - Awareness

Vendor Contracts - Awareness

Education

High school diploma or GED

Job description

The Johns Hopkins University in Baltimore, MD is seeking a Special Events Assistant to provide administrative and logistical support for university events, meetings, and related activities. This role requires hands-on event coordination, vendor oversight, and ensuring safety and policy compliance at Homewood Campus.

Typical duties include supervising setup, coordinating with catering staff, preparing final event reports, and serving as a liaison between security and guests.