VIB Procurement Officer - #BVI00092

Commonwealth of VA Careers; Richmond (VA); On-site; USD 60,000 - 66,000; Full time

Job summary

Commonwealth of VA Careers is seeking a VIB Procurement Officer to manage statewide procurement activities for the Virginia Industries for the Blind. The role ensures purchases meet Virginia procurement regulations and VIB procedures, including approvals for higher spend, and coordination with end-users and vendors.

Responsibilities include contract management, supplier communication, and system troubleshooting across eVA and Counterpoint, with backup support for related clerical procurement

Qualifications

• Certification as Virginia Contracting Associate.
• Experience in development of specifications and competitive solicitations.
• Knowledge of VPPA and APSPM procurement rules.
• Proficiency with eVA procurement systems, e-commerce, and inventory management.

Responsibilities

• Process all purchases in accordance with Commonwealth Purchasing Regulations and VIB procedures.
• Obtain approvals for procurements exceeding delegated spend authority.
• Provide procurement guidance to end-users and troubleshoot procurement systems.
• Maintain procurement files with required documents (requisitions, quotes, POs).
• Assist with BSC Counterpoint purchases as needed.

Skills

Procurement systems

Attention to detail

Communication skills

Customer service

MS Word/Excel/Database

Education

Virginia Contracting Associate Certification

CPPB Certification

Tools

eVA procurement system

Counterpoint

Job description

Title: VIB Procurement Officer - #BVI00092

State Role Title: Procurement Officer I

Hiring Range: Starting salary low $60,000s up to high $60,000s commensurate with experience.

Pay Band: 4

Agency: Dept for Blind/Vision Impaired

Location: Blind & Vision Impaired

Agency Website: https://www.dbvi.virginia.gov

Recruitment Type: General Public - G

Help keep the mission moving by driving fast, accurate, and compliant purchasing across state and federal systems. If you’re energized by problem‑solving, vendor coordination, and owning a critical link in our production pipeline, we’d love to have you on the team.

Job Duties

The objective/mission of the Virginia Industries for the Blind (VIB) is to employ and develop Virginians who are blind, visually impaired or deaf/blind to achieve their desired level of employment through the manufacture and delivery of quality products and services. To accomplish this objective / mission requires VIB to operate similar to a traditional business; maintaining efficient production, service and retail operations with strict financial controls to assure adhering to VIB's self-funded obligation, i.e., to accomplish its mission without the use of General Funds.

We are seeking a VIB Procurement Officer to process all assigned purchases in accordance with Commonwealth Purchasing Regulations and VIB Procurement Procedures for State-side; and process all assigned purchases in accordance with established federal procurement procedures. Obtains all required approvals for procurements that exceed delegated spend authority of $20,000. Provides procurement guidance to end-users. Assists VIB staff in maintaining and troubleshooting Procurement systems to include: eVA, Odoo, Counter Point (for a short period).

Duties include but are not limited to:

• General Procurement and Contracting
• Contract Management
• Communication, Troubleshooting, and Problem Solving
• Consult with Supervisor on any sensitive vendor or end user issues as they occur
• BSC Back-up Support:
  • Provide back-up support to the VIB Clerk for Counterpoint purchases on an as-need basis.
  • Processes Purchase Orders for EDI administrative items which are not stocked in BSCs.
  • Maintains procurement files to include all required documents.
    • Purchase Requisition/specifications.
    • Quotes
    • Purchase Order and any other related documents.
  • Ensure accurate price quotes are obtained from vendors and/or verify the requested items are available via a contract from which VIB has approval to procure goods and/or services.
  • Receive and relay vendor messages to appropriate staff in an accurate and expedient manner.
  • Key data into Counterpoint within two business days of receiving Purchase Requisitions.
  • Request appropriate approvals prior to issuing Purchase Orders.

Other duties and/or special projects as assigned.

Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications

Certification:

• Certification as a Virginia Contracting Associate.

Experience:

• Experience in the development of specifications packages, the management of Commonwealth of VA competitive solicitations and contract awards, processing sole source and emergency determinations.

Knowledge:

• Working knowledge of State procurement laws including but not limited to the Virginia Public Procurement Act (VPPA); and of the Agency Procurement Surplus Property Manual (APSPM).
• Proficiency with eVA procurement systems, e-commerce, and inventory management.

Skills

• Demonstrated skill in using automated procurement systems, e commerce platforms, and inventory management tools.
• Strong attention to detail.
• Strong oral and written communication skills; demonstrated telephone and customer service skills.
• Proficiency with automated purchasing software, MS Word, Excel, and database management.

Abilities

• Demonstrated ability to process purchase requisitions into purchase orders in accordance with established policies and procedures supporting base supply operations.
• Demonstrated ability to interpret specifications and complete purchase orders in accordance with applicable policies and procedures.
• Ability to work effectively in a high-volume environment.
• Ability to establish and maintain effective working relationships with vendors and internal end users.

Additional Considerations

• Experience in Virginia public procurement/purchasing.
• Current Virginia Contract Administration and Risk Management (VCARM), Contracting Officer (VCO) certification or ability to obtain VCARM within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on certification process.
• Certification as a Certified Professional Public Buyer (CPPB).
• Training in business or another related field.
• Knowledge and/or experience with VIB procurement processes

Special Instructions

The selected candidate must complete a Statement of Personal Economic Interests as required by Va. Code § 2.2 3114.

Reasonable accommodation is available during the application/interview process per the ADA.

Minorities, individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

Contact Information

Name: Human Resources

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.