Procurement Specialist: Western Regional Office #01783

Commonwealth of VA Careers; Roanoke (VA); On-site; USD 58,000 - 84,000; Full time

Job summary

Commonwealth of VA Careers is seeking a Procurement Specialist for the Western Regional Office (#01783) to perform purchasing functions under VPPA, DPS/DGS, and agency policies at DOC Headquarters. The role focuses on timely procurement, preparing bids, IFBs, and RFPs, and training staff on the eVA system.

Candidates should understand state procurement rules, be able to evaluate bids and purchase orders, and complete COI filings within required timelines.

Qualifications

• Working knowledge of state and agency procurement policies and ability to evaluate bids, RFPs, and purchase orders.
• Ability to complete Virginia Ethics COI filing within two business days of hire and annually thereafter.
• COI training within two months of hire and every other year thereafter.

Responsibilities

• Provide accurate, timely purchasing functions following VPPA, DPS/DGS, and agency policies.
• Prepare procurement documents including specs, IFBs and RFPs; train staff on the eVA system.
• Coordinate evaluations of vendor performance and ensure policy compliance.

Skills

Procurement policies

Bid/RFP/PO evaluation

COI filing & training compliance

Education

Virginia Contracting Associate (VCA) certification

Job description

Title: Procurement Specialist: Western Regional Office #01783

State Role Title: Procurement Officer I

Hiring Range: $58,239.00 - $84,000.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

To provide accurate, timely, purchasing functions following Virginia Public Procurement Act (VPPA), Division of Purchases and Supply (DPS)/ Department of General Services (DGS), departmental and institutional policies for all purchases. Prepares various procurement documents to include specifications, invitation for bids and requests for proposals. Trains staff on the eVA system, purchasing requirements, and policies as needed to provide accurate and timely purchasing functions following VPPA, DPS/DGS, departmental and institutional policies for all purchases. Responsible for keeping the Procurement Specialist Sr. and Regional Business Manager aware of potential problems and responsible for resolving problems in a timely manner. Coordinates evaluations of vendor performance. Ensures duties are performed as needed and policies are followed.

Minimum Qualifications

• Working knowledge of state and agency policies and procedures for procurement. Ability to evaluate bids, requests for proposals, and purchase orders for goods, services, and equipment.
• Ability to complete the Virginia Ethics Council Conflict of Interest (COI) filing within two (2) business days of hire and annually thereafter, in accordance with the Code of Virginia § 2.2-3100.
• Ability to complete COI training within two (2) months of hire and every other year thereafter, as required by Code of Virginia § 2.2-3132.

Additional Considerations

Must possess a working knowledge of computers and be proficient in computer and typing skills. Ability to maintain automated and manual filing system. Must demonstrate the ability to communicate effectively with vendors and agency personnel, to follow oral and written instructions, to resolve complaints, and to maintain proper working relationships. Virginia Contracting Associate (VCA) or higher - Virginia Contracting Officer (VCO) or other related certification preferred. If individual does not have the VCA certification, the individual will be required to obtain the VCA or VCA within one (1) year of being hired as a condition of employment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Contact Information

Name: Human Resources

Phone: [phone]

Note: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.